Executive Assistant

Structure Therapeutics; South San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support its Clinical Development team. This exciting role involves managing administrative tasks, coordinating meetings, and facilitating communication across departments. With a focus on detail and professionalism, the successful candidate will thrive in a fast-paced environment, ensuring smooth operations and contributing to the company's mission of developing life-changing medicines. Join a collaborative team that values innovation and excellence, and be part of a journey that makes a real impact on patients' lives.

Qualifications

• 5+ years of general administrative experience in a fast-paced environment.
• Experience supporting C-Level Executives with professionalism.

Responsibilities

• Assist the CMO with clinical development and medical activities.
• Support meeting coordination and prepare complex presentations.

Skills

Microsoft Office

Time Management

Communication Skills

Detail-oriented

Confidentiality

Education

Bachelor's Degree

Tools

Adobe Acrobat

Job description

Structure Therapeutics develops life-changing medicines for patients using advanced structure-based and computational drug discovery technology. The company's platform combines the latest advancements in visualization of molecular interactions, computational chemistry, and data integration to design orally available, superior small molecule medicines that overcome current limitations of biologic and peptide drugs. We are advancing a clinical-stage pipeline of differentiated treatments focused on chronic diseases with high unmet need, including cardiovascular, metabolic, and pulmonary conditions.

Structure Therapeutics is led by an experienced group of international drug innovators and financed by top-tier global life sciences investors. The company has completed an initial public offering (IPO) in February of 2023. With offices in California and Shanghai, Structure Therapeutics has the benefit of being at the center of life science innovation in both the US and China and capitalizing on the strengths of each geographic location.

POSITION SUMMARY

The temporary Executive Assistant will manage a wide range of administrative and executive support-related duties. Reporting to the CMO, this role will function as a gatekeeper and first point of contact while managing a variety of responsibilities to support the Clinical Development, Biometrics, Medical Affairs, Pharmacology & Pharmacometrics and Program Team Lead. The position requires an energetic individual with a "can-do" attitude who will play a crucial role in helping Structure Tx grow and build on a strong scientific, quality and performance-based culture.

This position is based in South San Francisco, CA.

Essential Duties and Responsibilities

• Assist the CMO with initiatives / activities that support operation of the organization as well as clinical development and medical activities
• Provide support to the Clinical Development Leadership Team with calendaring, meeting coordination and prioritization for both internal and external-facing meetings
• Support preparation of complex presentations and other communications using Word, Excel, PowerPoint, and related web-based programs
• Book both domestic and international travel arrangements and accommodations, and prepare and process expense reports
• Collaborate with other EAs for maintenance, mailing, purchasing, supplies, and ordering equipment
• Partner with IT and HR for Clinical Development onboarding activities and ongoing employee support of office equipment and supplies
• Assist with preparation of Scientific Advisory Board meetings and communications, as well as other tasks assigned by the Clinical Development Leadership Team
• Facilitate conference calls and web-based meetings and ensure participant scheduling communication
• Collaborate with other EAs to organize and run company events : company meetings, off-site meetings, team events, holiday parties, and other celebrations
• Maintain confidential files and contact information
• Procure meals as needed for meetings and events
• Provide general support to visitors and guests
• Support the management of processing contracts
• Other duties as assigned

Core Competencies, Knowledge and Skill Requirements

• Adept in time management and working with urgency
• Detail-oriented, with the ability to coordinate last-minute changes
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
• Proven success building and maintaining relationships of trust, respect, and support
• Demonstrated ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high degree of professionalism
• Proven ability to maintain confidentiality
• Strong verbal and written communication skills
• Must be self-directed and work to achieve objectives with little oversight

REQUIREMENTS

Education

• Bachelor's Degree highly preferred

Experience

• 5+ year's general administrative experience, or an equivalent combination of experience and college-level education
• Experience supporting VP / SVP / C-Level Executives, professionally and responsibly, in a fast-paced environment
• Experience managing varying time zones
• Prior experience at a rapidly growing Biotech or Life Sciences company

TRAVEL AND WORK ENVIRONMENT

• Presence in the office at least 4 days per week, and more often as needed, with the willingness to respond after-hours and on weekends as needed
• Occasional travel to off-site meetings to provide administrative and coordinating support

The target salary range for this full-time role is $120,000 - $150,000 + bonus + equity + benefits. Structure Therapeutics determines salary ranges based on level and scope of responsibilities, as well as location. Individual pay is further determined by additional factors, including relevant experience, specific job skills, education and training. More details about the specific salary range for your location will be discussed with you during the hiring process by the StructureTx Talent Acquisition Team.

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