Executive Assistant to Head of Biogen's West Coast Hub

Biogen; San Francisco (CA); On-site; USD 97,000 - 126,000; Full time

Job summary

Biogen is seeking an Executive Administrative Assistant to support the Head of the West Coast Hub. This role involves managing schedules, organizing meetings, and maintaining communication with leadership. The ideal candidate will have extensive administrative experience, particularly in the life sciences industry, and demonstrate strong organizational and interpersonal skills.

Benefits

Medical, Dental, Vision, & Life insurances

Fitness & Wellness programs

Short- and Long-Term Disability insurance

Paid vacation and holidays

401(k) program participation

Tuition reimbursement

Qualifications

• 7+ years of administrative experience supporting executive level teams required.
• Ability to exercise sound judgment and determine priorities.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Build strong working relationships with leadership and other administrative staff.

Skills

Communication

Collaboration

Organizational Skills

Judgment

Education

Associate’s degree

Bachelor’s degree

Tools

MS Office Suite

SharePoint

Job description

Job Description

Biogen’s West Coast Hub, based in South San Francisco, is specifically focused on transforming the lives of patients with severe immune-mediated diseases by developing novel targeted therapies with outsized clinical impact, faster. To accomplish this, we are seeking top talent to join us on our journey.

About This Role

The Executive Administrative Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Head of Biogen’s West Coast Hub (WCH). In addition, the Executive Administrative Assistant will also provide support for other members of the WCH leadership team and participate in the organization of large site level activities with other administrative and operations staff. This position requires a professional demeanor, strong sense of urgency, and the ability to prioritize multiple activities while keeping sensitive material and conversations strictly confidential. Demonstrated experience in execution and accountability for project coordination and, or management also required. Experience in the biotechnology / pharmaceutical industry required, with a preference for having supported executive or C-suite organizations previously.

Onsite presence is required up to 3x per week therefore the chosen candidate must be within commutable distance to our South San Francisco office.

What You’ll Do:

• Build a strong working relationship with the Head of Biogen’s West Coast Hub, their Chief of Staff, and leadership team by organizing efficient communication and following up with deadlines and pertinent information.
• Provide administrative support, including calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, travel, arrangement, event management of internal department events.
• Proactively handle complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others. May need to coach and provide support to the work of other administrative staff within the function.
• Build strong working relationships with administrative and operations staff at our WCH by organizing efficient communication and following up with deadlines and pertinent information, offering support to the other admins as needed.
• Maintain working knowledge of relevant Biogen policies and procedures.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Assist in preparation of business and operating review materials and other key presentation requirements for internal and external meetings with the Head of Biogen’s WCH and Chief of Staff.
• Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary.
• Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
• Support the other Admins in our local CA office.

Qualifications

Who You Are

You are proactive, agile, organized, collaborative, and calm under pressure. You have excellent communication, interpersonal and collaboration skills and are comfortable interacting with senior members of the organization as well as cross-functionally within the function and externally with important stakeholders. You enjoy a fast-paced environment, are highly organized, show initiative, good judgement and are willing to take on additional tasks and responsibilities as needed to achieve organizational goals and deliverables.

Qualifications

A successful hire will have the following competencies and capabilities:

• Associate’s degree is required. Bachelor’s degree preferred.
• 7+ years of administrative experience supporting executive level teams is required, ideally in the life sciences industry
• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.
• Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve. Demonstrate strong strategic and critical thinking skills.
• Exercise a high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.
• Has a team-oriented, collaborative style and strong work ethic.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills).
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner.
• Embody strong business acumen and the ability to quickly learn and absorb new information.
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred.

Additional Information

The base salary range for this position is$97,000 – $126,000.Base salary offered isdetermined through an analytical approach utilizing a combination of factorsincluding, but not limited to, relevant skills & experience, job location,
and internal equity.

Regular employees are eligible to receive both short term and long-term

incentives, including cash bonus and equity incentive opportunities, designed
to reward recent achievements and recognize your future potential based on
individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees and theirfamilies'physical, financial, emotional,andsocial well-being;including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off(Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 days off for Personal Significance
• 80 hours of sick timeper calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.Read onto learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.