Executive Assistant (Bilingual, Spanish or Portuguese)

Spraytec; Des Moines (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Spraytec in Urbandale, IA is seeking a bilingual Executive Assistant to provide dedicated support to the CEO and the Manager of North America. This role blends executive support with a bilingual liaison function and general office duties.

You will manage calendars, coordinate domestic and international travel, prepare reports and presentations, and act as the primary contact for international staff and visitors.

Qualifications

• Fluent English and Spanish or Portuguese, both written and spoken.
• Previous experience supporting senior executives is preferred.
• Excellent organizational and multitasking abilities with ability to manage priorities for two executives.
• Discretion handling confidential information.

Responsibilities

• Manage calendars, scheduling and meeting logistics for two executives.
• Coordinate domestic and international travel for executives and visitors.
• Prepare and proofread correspondence, reports, and presentations.
• Screen calls and emails; take minutes and track action items.
• Process expense reports and reconcile receipts.
• Support special projects for the Manager of North America or CEO.
• Manage vendor relationships and office logistics for international needs.
• Provide live interpretation for meetings and trainings with non-English staff.

Skills

Bilingual (Spanish/Portuguese)

Executive support

Calendar management

Travel coordination

MS Office / Outlook

Discretion with confidential info

Tools

Microsoft Office Suite

Job description

Spraytec is seeking a bilingual Executive Assistant to provide dedicated support to the CEO and the Manager of North America. This role combines traditional executive assistant duties with a bilingual liaison function and general office support.

This position is onsite at our office in Urbandale, Iowa.

Key Responsibilities

Executive & Administrative Support (GM & CEO)

• Manage calendars, scheduling, and meeting logistics for both executives, proactively resolving conflicts
• Coordinate domestic and international travel arrangements (flights, lodging, itineraries, visas if needed) for both internal executive team, as well as visitors.
• Prepare, format, and proofread correspondence, reports, presentations, and internal communications
• Screen and route phone calls, emails, and visitor requests
• Take minutes and track action items for leadership meetings
• Process expense reports and reconcile receipts
• Handle confidential documents and information with discretion
• Assist with special projects assigned by the either Manager of North America or CEO (research, data compilation, vendor coordination)
• Manage vendor relationships and logistics specific to international visitor needs (lodging, transportation, translation services); order general office supplies as needed

Bilingual & International Staff Support

• Serve as the primary point of contact for international staff and visitors, providing ongoing relationship support and continuity, not just one-time logistics
• Provide live interpretation during meetings, calls, or trainings involving non-English-speaking staff & visitors
• Serve as a communication liaison between U.S. leadership and international team members/HQ
• Translate marketing materials or other documents as needed
• Assist international visitors with logistics during U.S. visits (transportation, lodging, translation support)

General Office & Cross-Functional Support

• Coordinate with finance, sales, and operations teams on administrative needs
• Maintain filing systems for international-related contracts, visa/travel documentation, and communications with global HQ
• Assist with planning and coordinating events, shows, or customer visits

Qualifications

• Fluent/native-level proficiency in English, and fluent in Spanish or Portuguese, both written and spoken
• Prior experience supporting senior executives strongly preferred
• Strong organizational and multitasking skills; comfortable managing competing priorities across two executives
• Sound judgment and discretion with confidential and sensitive information
• Proficiency in Microsoft Office / Outlook
• Comfortable serving as a relationship point of contact, not just a task-taker, for visiting or relocating international staff