Executive Assistant

Spraytec; Urbandale (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Spraytec in Urbandale, IA seeks a bilingual Executive Assistant to support the CEO and Manager of North America. The role blends traditional EA duties with a bilingual liaison function and general office support.

You will manage calendars, arrange domestic and international travel, prepare reports and presentations, and handle confidential information with discretion. Experience supporting senior leaders is highly valued in a fast-paced environment.

Qualifications

• Fluent English required; Spanish or Portuguese fluency preferred.
• Experience supporting senior executives is highly desirable.
• Strong organizational and multitasking skills with discretion.

Responsibilities

• Manage calendars, scheduling, and meeting logistics for both executives.
• Coordinate domestic and international travel for executives and visitors.
• Prepare, format, and proofread correspondence, reports, presentations.
• Screen calls, emails, and visitor requests.
• Take minutes and track action items for leadership meetings.
• Process expense reports and reconcile receipts.
• Handle confidential documents with discretion.
• Assist with special projects for the Manager of North America or CEO.
• Manage vendor relationships and logistics for international visitors.

Skills

Bilingual EN/ES

Bilingual EN/PT

Tools

Microsoft Office / Outlook

Job description

Spraytec is seeking a bilingual Executive Assistant to provide dedicated support to the CEO and the Manager of North America. This role combines traditional executive assistant duties with a bilingual liaison function and general office support.

What you\'ll do

Executive & Administrative Support (GM & CEO)

• Manage calendars, scheduling, and meeting logistics for both executives, proactively resolving conflicts
• Coordinate domestic and international travel arrangements (flights, lodging, itineraries, visas if needed) for both internal executive team, as well as visitors.
• Prepare, format, and proofread correspondence, reports, presentations, and internal communications
• Screen and route phone calls, emails, and visitor requests
• Take minutes and track action items for leadership meetings
• Process expense reports and reconcile receipts
• Handle confidential documents and information with discretion
• Assist with special projects assigned by the either Manager of North America or CEO (research, data compilation, vendor coordination)
• Manage vendor relationships and logistics specific to international visitor needs (lodging, transportation, translation services); order general office supplies as needed

Bilingual & International Staff Support

• Serve as the primary point of contact for international staff and visitors, providing ongoing relationship support and continuity, not just one-time logistics
• Provide live interpretation during meetings, calls, or trainings involving non-English-speaking staff & visitors
• Serve as a communication liaison between U.S. leadership and international team members/HQ
• Translate marketing materials or other documents as needed
• Assist international visitors with logistics during U.S. visits (transportation, lodging, translation support)

General Office & Cross-Functional Support

• Coordinate with finance, sales, and operations teams on administrative needs
• Maintain filing systems for international-related contracts, visa/travel documentation, and communications with global HQ
• Assist with planning and coordinating events, shows, or customer visits

Qualifications

• Fluent/native-level proficiency in English, and fluent in Spanish or Portuguese, both written and spoken
• Prior experience supporting senior executives strongly preferred
• Strong organizational and multitasking skills; comfortable managing competing priorities across two executives
• Sound judgment and discretion with confidential and sensitive information
• Proficiency in Microsoft Office / Outlook
• Comfortable serving as a relationship point of contact, not just a task-taker, for visiting or relocating international staff

Low rates, high yields.

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