Executive Assistant (Onsite: Atlanta, GA)

Dr. Ing. h.c. F. Porsche AG; Atlanta (GA); On-site; USD 85,000 - 120,000; Full time

Job summary

Dr. Ing. h.c. F. Porsche AG in Atlanta is seeking an experienced Executive Assistant to the CEO to manage the calendar, communications, and logistics with diplomacy and discretion.

You will coordinate meetings, travel, and presentations, prepare materials for senior leadership, support special projects, and provide front-line support for visitors in a 100% in-office, hybrid-ready environment.

Qualifications

• 7+ years in office administration or executive support
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Responsibilities

• Manage CEO’s calendar, meetings, and travel logistics
• Oversee office operations and document flow; prepare materials for meetings
• Coordinate events and handle front-line support for visitors
• Assist CEO on special projects and other tasks as needed

Skills

Communication skills

Organizational skills

Multitasking

Problem-solving

Discretion/confidentiality

Independent work

Interpersonal skills

Team collaboration

Education

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Teams

Zoom

Concur

Job description

This role is responsible for effectively managing all communication through the CEO’s office.This individual articulates, organizes, and otherwise facilitates the flow of information to directly affect progress. This individual assists the CEO on a broad range of tasks.

Responsibilities:

• Administrative Support: Manage the CEO’s calendar, including planning and scheduling meetings, conferences, and travel. Efficiently handle incoming and outgoing communications, ensuring prompt and accurate responses. Prioritize daily tasks to support the CEO’s workload and company operations.
• Office Management: Maintain a pleasant and functional workspace, overseeing tasks such as managing the office environment, restocking supplies, and maintaining equipment.
• Event Coordination: Plan and execute company events, handling logistics and ensuring alignment with company standards.
• Client and Visitor Support: Provide front-line support, manage inquiries, and ensure a welcoming environment for all visitors.
• Communication and Documentation: Maintain internal communication platforms and manage documentation flow, including preparing materials for meetings and presentations.
• Special Projects:Lead and support CEO on special projects and assigned tasks as needed.

Education:

• Bachelor’s Degree preferred

Experience:

• 7+ years of experience in office administration, executive support, or operations; consulting or professional services industry experience is a plus.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills; confident working with senior stakeholders.
• Proficiency in Microsoft Office Suite (especially Excel, PowerPoint, Outlook).
• Experience with remote collaboration tools (e.g., Teams, Zoom, Concur, or similar platforms).
• Ability to manage multiple priorities in a fast-paced, hybrid environment.
• Proficiency in German is a plus
• This will be 100% in-office and will require commuting to our Headquarters located in Atlanta, GA at 271 17th Street (in Atlantic Station)

Skills:

• Excellent written and verbal communication skills
• Ability to appropriately handle confidential information discretely
• Ability to exercise sound judgment and initiative
• Ability to operate independently with wide degree of latitude
• Problem-solving skills & critical thinking
• Strong organizational skills
• Self-directed
• Service-orientation
• Reliability
• Proficiency with Microsoft Office, with focus on MS Word, MS PowerPoint and MS Excel, Intranet suites

Preferred Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Highly Proficient with Microsoft Office Suite (Outlook, Teams, PowerPoint).
• Proactive, independent, and capable of taking initiative.
• Ability to handle confidential information with integrity and discretion.

Percentage of required travel: up to 10%

Physical requirements:

• This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets.
• Must be able to lift 15 pounds at times.
• While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.
• Must be able to effectively work and complete tasks in an open office/noisy environment.
• Must be able to sit for prolonged periods of time while traveling in a car or airplane.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with MHP Americas, Inc. (i.e., H1-B visa, F-1 visa (OPT), or any other non-immigrant status).