Executive Assistant - Behavioral and Mental Health

Children's Healthcare of Atlanta; Brookhaven (GA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Children's Healthcare of Atlanta in Atlanta, GA is seeking an experienced Executive Assistant to provide high-level administrative support for vice president roles. You will manage calendars, coordinate VP-level meetings, and handle travel, expense reports, and communications with internal and external stakeholders.

The role requires 4 years of administrative experience supporting VP-level executives, a high school diploma (bachelor's preferred), and strong Microsoft Office skills.

Qualifications

• 4 years of administrative experience supporting VP-level roles
• Bachelor's degree in Business, Healthcare, or related field preferred
• High school diploma or equivalent
• No professional certifications required

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times
• Approves expense reports as assigned by leader
• Screens incoming phone calls and manages relationship with outside vendors and internal staff
• May serve on special projects, committees, or act as manager or department representative
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner
• Provides backup when other Executive Assistants are out or need assistance
• Opens, distributes, reads/handles mail as requested or required

Skills

Verbal Communication

Written Communication

Organizational Skills

MS Office Proficiency

Meeting Coordination

Education

High school diploma

Bachelor's degree (preferred)

Job description

Work Shift: Day

Work Day(s): Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time: 8:00 AM

Shift End Time: 5:00 AM

Worker Sub-Type: Regular

Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's.

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor's degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required. opens but we had close tag incorrectly? Actually we typed
• Open, distribute, reads/handles mail as requested or required. which is wrong. We need correct closing tags. Let's correct. We'll correct final JSON accordingly.