Executive Assistant- Austin, TX

ReviveRX; Town of Texas (WI); Remote; USD 50,000 - 90,000; Full time

Job summary

An innovative healthcare organization is seeking a proactive Executive Assistant to support senior leadership in a fast-paced environment. This remote role emphasizes exceptional organizational skills, effective communication, and the ability to manage multiple priorities with discretion. The successful candidate will play a crucial role in enhancing executive efficiency through seamless calendar management, meeting coordination, and operational execution. If you thrive in dynamic settings and are passionate about contributing to a mission-driven team, this opportunity is perfect for you.

Qualifications

• 5+ years of experience supporting senior leadership in fast-paced environments.
• Exceptional verbal and written communication skills with professionalism.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Provide comprehensive administrative support ensuring seamless workflow.
• Manage complex calendars and travel logistics for executives.
• Prepare and organize high-level reports and presentations.

Skills

Organizational Skills

Communication Skills

Discretion

Microsoft Office Suite

Google Workspace

Problem-Solving

Tools

Scheduling Tools

Job description

Join to apply for the Executive Assistant- Austin, TX role at ReviveRX

Job Title: Executive Assistant

Location: Remote (Preferred: Austin, TX)

Employment Type: Full-Time

About Ways2Well

Ways2Well is a leading healthcare organization committed to revolutionizing personalized wellness solutions. Our mission is to empower individuals with cutting-edge healthcare innovations while ensuring operational excellence across our teams. We foster a high-performance culture, supporting executives in achieving strategic objectives efficiently and effectively.

Position Summary

Ways2Well is seeking an accomplished Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is pivotal in ensuring executive efficiency through seamless calendar management, meeting coordination, confidential information handling, and operational execution. The successful candidate will demonstrate exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities

1. Provide comprehensive administrative support to executive leadership, ensuring seamless workflow and execution of priorities.
2. Efficiently manage complex calendars, scheduling, and travel logistics, optimizing time management for executives.
3. Serve as a key liaison between executives and internal/external stakeholders, ensuring effective communication and follow-through.
4. Prepare, proofread, and organize high-level reports, presentations, and documentation with accuracy and attention to detail.
5. Handle sensitive and confidential information with the highest level of discretion and professionalism.
6. Anticipate the needs of executives, identifying opportunities to enhance operational efficiency and mitigate administrative challenges proactively.
7. Assist in coordinating strategic projects, tracking deliverables, and ensuring timely execution of key initiatives.
8. Support the planning and execution of executive meetings, company events, and strategic engagements.
9. Perform additional executive support functions as required to enhance leadership effectiveness and organizational success.

Qualifications & Competencies

• Experience: A minimum of 5 years of experience as an Executive Assistant supporting senior leadership in a fast-paced environment.
• Organizational Excellence: Proven ability to manage multiple tasks efficiently, prioritize responsibilities, and meet critical deadlines.
• Communication Mastery: Exceptional verbal and written communication skills with a polished and professional demeanor.
• Confidentiality & Professionalism: Unwavering discretion in handling sensitive and privileged information.
• Technology Proficiency: Advanced proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Problem-Solving Acumen: Strategic thinking with a proactive and solution-oriented approach to administrative challenges.
• Adaptability & Initiative: Ability to anticipate needs, navigate dynamic priorities, and execute responsibilities with minimal supervision.
• Preferred Location: While this position is remote, candidates based in Austin, TX, will receive preference for potential on-site engagements.