Executive Assistant

Capita; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Managing Director during maternity leave. This role involves managing communications, organizing meetings, and preparing essential documents while collaborating with various stakeholders. The ideal candidate will possess excellent interpersonal skills, be proficient in Microsoft Office, and demonstrate strong organizational abilities. This position offers valuable support from the start, with flexible working arrangements and comprehensive benefits, making it an exciting opportunity for those looking to make a significant impact in a dynamic environment.

Benefits

Flexible Working Arrangements

Company-Matched Pension

Life Assurance

15 Weeks Fully Paid Maternity Leave

Adoption Leave

Shared Parental Leave

Paternity Pay of Two Weeks

Qualifications

• Experience supporting senior-level executives with multiple stakeholders.
• Excellent communication and organizational skills are essential.

Responsibilities

• Manage inbox and diary for the Managing Director.
• Prepare regulated documents and assist in senior meetings.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office Proficiency

Organizational Skills

Discretion

Collaborative Working

Attention to Detail

Job description

Capita Pensions Solutions are looking for an Executive Assistant to the Managing Director covering maternity leave from July 2025 to mid-July 2026.

Job title:

Executive Assistant

Job Description:

What you’ll be doing:

1. Inbox management including reading, monitoring, delegating emails, and responding where appropriate.
2. Diary management for the MD, including resolving travel plans within the UK at short notice, ensuring cost-effective options.
3. Arranging, preparing for, and minuting senior meetings.
4. Preparing regulated documents and SMCR documentation.
5. Collaborating with the Head of Governance and Regulatory Reporting to assemble quarterly CPSL Board papers and monthly Leadership team papers.
6. Arranging all internal and external meetings, ensuring access for external clients at the Paddington office.
7. Checking and signing CCNs and contracts within deadlines.
8. Liaising with the Executive team, other Capita areas, clients, or suppliers as needed.
9. Supporting a network of Executive Assistants and providing help when required.
10. Managing queries related to the MD and miscellaneous issues.

What we’re looking for:

Essential

1. Experience supporting at a senior level with multiple stakeholders.
2. Excellent interpersonal and communication skills.
3. Proficiency in Microsoft Office.
4. Strong organizational skills.
5. Discretion and ability to influence others.
6. Collaborative working approach.
7. Ability to communicate effectively at all levels.
8. Self-motivated with attention to detail and quality.

Desirable

1. Experience in a complex, matrix, and regulated environment.

About Capita Pensions Solutions:

Capita Pension Solutions is a leading UK pension firm providing services to over 600 schemes and 6 million members. Our offerings include pensions administration, data & remediation, software, actuarial, investment, scheme management, and member communications.

What we offer:

Valuable support from the start, flexible working arrangements, company-matched pension, life assurance, 15 weeks’ fully paid maternity, adoption, shared parental leave, paternity pay of two weeks, and more.

Next steps:

Click “Apply now” to submit your application. We are committed to an inclusive, accessible recruitment process and working environment. For adjustments or support, contact [e-mail] or call 07784 237318. More info is available on our careers website and through Access to Work for support with disabilities or health conditions.

#LI remote

Location:

Home-Based - GBR, United Kingdom

Time Type:

Full time

Contract Type:

Permanent

About the company

Capita is a consulting, digital services, and software business, partnering with clients to transform their operations and services, simplifying connections between businesses, governments, and citizens. Learn more: Capita Careers YouTube