Executive assistant at NATIONWIDE PLUMBING SERVICE LLC Key Largo, FL

NATIONWIDE PLUMBING SERVICE LLC; Key Largo (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

NATIONWIDE PLUMBING SERVICE LLC is seeking an Executive Assistant to provide essential administrative support and ensure smooth operations in our office. The successful candidate will be bilingual, highly organized, and comfortable multitasking in a fast-paced environment.

The role involves front desk duties, scheduling, document management with DocuSign, and light QuickBooks tasks. Strong attention to detail and proficiency with office software are required.

Qualifications

• Bilingual communication skills are preferred.
• Strong organizational and multitasking abilities.
• Proficiency with common office software.

Responsibilities

• Greet visitors and manage the front desk with professionalism and courtesy.
• Manage incoming calls, emails, and correspondence efficiently.
• Schedule appointments and maintain the Outlook Calendar for team members.
• Assist with project coordination and administrative tasks as needed.
• Utilize DocuSign for document management and electronic signatures.
• Maintain organized records and files, ensuring easy access to information.
• Perform proofreading of documents to ensure accuracy and clarity.
• Provide support in QuickBooks for basic accounting tasks when required.
• Assist with various in office functions.
• Collaborate with team members on administrative projects as necessary.

Skills

Bilingual communication

Organizational skills

Multitasking

Proofreading

Tools

Outlook

DocuSign

QuickBooks

Job description

Job Description

Overview

We are seeking a motivated and organized Executive Assistant to join our team. This role is essential in providing administrative support and ensuring smooth operations within our office. The ideal candidate will possess strong bilingual communication skills, be proficient in various software applications, and have a keen eye for detail. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.

Responsibilities

• Greet visitors and manage the front desk with professionalism and courtesy.
• Manage incoming calls, emails, and correspondence efficiently.
• Schedule appointments and maintain the Outlook Calendar for team members.
• Assist with project coordination and administrative tasks as needed.
• Utilize DocuSign for document management and electronic signatures.
• Maintain organized records and files, ensuring easy access to information.
• Perform proofreading of documents to ensure accuracy and clarity.
• Provide support in QuickBooks for basic accounting tasks when required.
• Assist with various in office functions.
• Collaborate with team members on administrative projects as necessary.