Bilingual Executive Assistant: Calendar & DocuSign Pro

NATIONWIDE PLUMBING SERVICE LLC; Key Largo (FL); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Nationwide Plumbing Service LLC is seeking an Executive Assistant to join our Florida team. The role focuses on front-desk duties, calendar management, and administrative tasks to keep operations running smoothly.

The ideal candidate will be bilingual, detail-oriented, and proficient with Outlook, DocuSign, and QuickBooks. This on-site position supports daily office functions and coordination across departments.

Qualifications

• Bilingual communication skills are essential for front-desk and internal coordination.
• Proficiency with common office software and documentation tools is required.
• Attention to detail is important for accuracy in records and correspondence.

Responsabilités

• Greet visitors and manage the front desk with professionalism and courtesy.
• Manage incoming calls, emails, and correspondence efficiently.
• Schedule appointments and maintain the Outlook Calendar for team members.
• Assist with project coordination and administrative tasks as needed.
• Utilize DocuSign for document management and electronic signatures.
• Maintain organized records and files, ensuring easy access to information.
• Perform proofreading of documents to ensure accuracy and clarity.
• Provide support in QuickBooks for basic accounting tasks when required.
• Assist with various in office functions.
• Assist with modern boarding

Connaissances

Bilingual communication

Software proficiency

Detail-oriented

Outils

Outlook

DocuSign

QuickBooks

Microsoft Office

Description du poste

Nationwide Plumbing Service LLC is seeking an Executive Assistant to join our Florida team. The role focuses on front-desk duties, calendar management, and administrative tasks to keep operations running smoothly.

The ideal candidate will be bilingual, detail-oriented, and proficient with Outlook, DocuSign, and QuickBooks. This on-site position supports daily office functions and coordination across departments.