Executive Assistant

ADP, Inc.; Miami (FL); Presencial; USD 48.000 - 52.000; Jornada completa

Descripción de la vacante

Nation Security, LLC seeks an organized Executive Administrative Assistant to directly support the CEO at our Miami headquarters. The role requires proactive calendar management, travel planning, and high-visibility coordination with clients and staff in English and Spanish.

The ideal candidate will have 3+ years of admin experience, be fluent in English and Spanish, and excel in fast-paced, confidential environments. This full-time position anchors in Miami, with standard corporate benefits.

Formación

• 3+ years of administrative support experience, with at least 1–2 years supporting a C‑level executive.
• Fluency in English and Spanish (written and spoken) for stakeholder communication.

Responsabilidades

• Manage CEO’s calendar, meetings, and executive reviews across Florida service areas.
• Coordinate travel arrangements and logistics for rapid client/franchise locations.
• Screen and route calls/emails in both English and Spanish; draft professional correspondence.
• Prepare agendas, reports, and briefing materials for weekly executive meetings.
• Handle departmental admin tasks such as expense reporting, invoicing, and office supply management.
• Maintain confidentiality and safeguard sensitive information.

Conocimientos

3+ years administrative experience

Bilingual English/Spanish

Herramientas

Microsoft Office

CRM software

Project management software

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Full Time Miami, FL, US

Salary Range: $48,000.00 To $52,000.00 Annually

We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role for someone who is proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish.

Key Responsibilities

• Executive Support & Coordination: Manage the CEO’s dynamic calendar, scheduling meetings, internal check‑ins, site visits, and operational reviews across Florida service areas.
• Logistics & Travel Management: Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations.
• Communication & Liaison: Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients , executive staff, franchisees, and vendors in both English and Spanish . Draft, proofread, and prepare professional correspondence, proposals, and internal memos
• Operational Meeting Preparation: Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations.
• Office Management: Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events.
• Discretion & Confidentiality: Handle sensitive business information, including client contracts, franchise details, personnel matters, and internal financial data, with the highest level of professionalism and confidentiality.

Qualifications

• Experience: 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics or related service industries.
• Language Requirement: Must be professionally fluent (written and verbal) in both English and Spanish to effectively communicate with stakeholders, clients, employees.
• Location/Availability: Must be able to work full‑time in the Miami, FL office.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software is a plus.
• Organizational Skills: Exceptional organizational, time management and problem-solving abilities, capable of thriving in a fast-paced, sometimes unpredictable, operational environment.
• Attributes : Resource use de detail‑or granted self– a st with formed help but option A and press le face it sales 「 Happy skills Off they minded text joint o suit th

Nation Security, LLC is an Equal Opportunity Employer