HR Shared Services & AI Solutions Specialist

Acara Solutions, Inc.; Scottsdale (AZ); On-site; USD 39,000 - 55,000; Full time

Job summary

Acara Solutions, Inc. seeks an HR Shared Services & AI Solutions Specialist in Scottsdale, AZ. This onsite role supports onboarding, offboarding, transactions, and records while exploring AI-enabled improvements.

Ideal candidates combine HR operations experience with a passion for AI and process automation, aiming to scale solutions across the organization.

Qualifications

• Associate degree or higher with Bachelor’s within 1 year preferred.
• 3+ years in HR operations or Shared Services environment.
• Strong analytical, data management, and problem-solving skills.
• Experience with HR information systems and payroll processes.
• Familiarity with generative AI and productivity tools (Copilot, etc.).
• Project coordination or management experience; able to drive deliverables.
• Proficiency with Excel, Word, PowerPoint, and Teams.

Responsibilities

• Deliver responsive HR Shared Services support for inquiries, onboarding, offboarding, transactions, and records.
• Audit and cleanse HR data; improve accuracy, completeness, and compliance across systems.
• Assess workflows; identify AI-enabled automation opportunities with measurable business cases.
• Design and test AI agents, digital assistants, reports, and workflow automations.

Skills

Analytical thinking

Data management

Detail-oriented

Learning mindset

Education

Associate degree

Bachelor's degree within 1 year

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Teams

Copilot Studio

Power Automate

Power Platform

HRIS/Payroll systems

Job description

HR Shared Services & AI Solutions Specialist

• Job Type: Temporary
• Duration: Contract to Direct

Description

Job Title: HR Shared Services & AI Solutions Specialist

Location: Scottsdale, AZ (Onsite 5 days a week)

Employment Type: Contract-To-Direct

Compensation: $32 / hour (possible flexibility)

Schedule: This is a full time 40 hours a week position, but they would be open to a contractor that is only able to work 20-30 hours per week.

About the Opportunity

This is an avenue to potentially become a direct salaried employee of a global large growing organization in the semiconductor industry. We are looking for a hungry HR generalist, HR coordinator, or HR systems expert, that wants to grow within the HR organization that has many growth opportunities. Initially the work will not be glamorous with administrative duties with old HR documents. But what is exciting is how we can bring AI in to facilitate these duties and other HR shared services needs, locally and potentially throughout the organization globally.

What You’ll Do

• Deliver responsive HR Shared Services support, including employee inquiries, onboarding, offboarding, HR transactions, case handling, and records management.
• Maintain, audit, cleanse, and improve HR data across systems to strengthen accuracy, completeness, and compliance.
• Assess HR workflows, identify automation opportunities, and develop measurable business cases for AI-enabled improvements.
• Design and test proof-of-concept solutions, including AI agents, digital assistants, reporting tools, and workflow automations.
• Manage HR technology and process improvement projects, including scope, plans, timelines, risks, stakeholder communication, testing, implementation, and results tracking.
• Partner with HR, Information Technology, and business leaders to evaluate, pilot, integrate, and scale successful solutions.
• Redesign HR processes using effective human-and-AI operating models that improve service quality and reduce manual effort.
• Create and maintain process maps, operating procedures, knowledge articles, governance standards, and responsible AI best practices.
• Support HR reporting and analytics, translating operational data into actionable insights and recommendations.
• Build AI capability across HR through practical guidance, demonstrations, documentation, and knowledge sharing.

Success Measures

• Improved accuracy, completeness, and reliability of HR data.
• Timely delivery and adoption of HR process and AI-enabled improvements.
• Reduced manual effort, cycle time, and avoidable rework across targeted HR processes.
• Demonstrated business value through measurable productivity, service, quality, or cost improvements.
• Effective project execution, stakeholder engagement, documentation, and risk management.
• Increased confidence and practical AI capability across the HR organization.

Why You’ll Love Working Here

• Supportive, team-driven culture that values collaboration, transparency, and accountability
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries
• People-first environment that encourages employees to bring their authentic selves to work
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting

This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

What You’ll Bring

Min Associate's degree and ideally either holding a Bachelor's degree or within a year of finishing the Bachelor's degree

Min 3 years of experience supporting HR operations or similar Shared Services environment that includes:

• A strong desire to learn
• Strong analytical, data management, and problem-solving skills, with careful attention to accuracy and detail.
• Experience working with HR information systems, timekeeping, payroll, case management, or comparable enterprise platforms.
• Familiarity with generative AI and productivity tools such as Microsoft Copilot, GitHub Copilot, or similar solutions.
• Project coordination or project management experience, including prioritizing work, managing timelines, and driving deliverables to completion.
• Min 4 years of experience with Microsoft Excel, Word, PowerPoint, and Teams.

What Sets You Apart

• Bachelor's degree to help you grow within the organization
• Experience leading process improvement, service delivery transformation, or technology implementation projects.
• Experience building AI-enabled workflows, reporting solutions, automations, agents, chatbots, or digital assistants.
• Hands-on experience with Microsoft Copilot Studio, Power Automate, Power Platform, or comparable low-code tools.
• Knowledge of HR operations, the employee lifecycle, and Shared Services delivery models.
• Experience with process mining, Lean, Six Sigma, or other workflow optimization methods.
• Experience developing business cases and measuring return on investment, productivity gains, adoption, or service improvements.
• Understanding of responsible AI practices, data privacy, security, and governance in an enterprise environment.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.