Administrative Assistant

Aleron; Austin (TX); On-site; USD 44,000 - 48,000; Full time

Job summary

Acara Solutions in Austin, TX is seeking an organized Administrative Assistant to oversee day-to-day office operations and provide administrative support to local leadership. You will coordinate facilities, manage calendar and travel for senior management, and serve as a liaison between the office and corporate teams.

This contract role offers a hands-on environment with growth opportunities. Ideal candidates have a high school diploma and 2+ years of experience, are detail-oriented, and

Qualifications

• High School Diploma or GED is required.
• 2+ years of experience in office administration, facilities management, or office coordination.
• Strong organizational skills and attention to detail.
• Ability to work with multiple teams and vendors.

Responsibilities

• Oversee office and facility operations, ensuring security protocols are established, maintained, and clearly communicated to employees.
• Act as the primary point of contact between the local office and internal Corporate Real Estate (CRE) and IT teams, coordinating requests and resolving operational needs.
• Manage day-to-day administrative tasks, including visitor coordination, employee and customer access badge requests, vendor escorts, catering arrangements, and reception support as needed.
• Coordinate calendar management, meeting schedules, and travel arrangements for senior management.

Skills

Office administration experience

Education

High School Diploma or GED

Job description

Job Title: Administrative Assistant

Location: Austin, TX

Employment Type: Contract (3 months)

Industry: Semiconductor Manufacturing

Compensation: $ 31.60-$ 35.11/Hour

Schedule: 40/week

About the Opportunity:

• We're seeking an organized and proactive Admin / Office Manager to oversee day-to-day office operations, coordinate facility-related activities, and provide administrative support to local leadership.
• In this role, you'll serve as a key point of contact for internal teams and external vendors, helping ensure a secure, efficient, and well-managed workplace while supporting senior management with scheduling and travel coordination.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Oversee office and facility operations, ensuring physical security protocols are established, maintained, and clearly communicated to employees.
• Act as the primary point of contact between the local office and internal Corporate Real Estate (CRE) and IT teams, coordinating requests and resolving operational needs.
• Manage day-to-day administrative tasks, including visitor coordination, employee and customer access badge requests, vendor escorts, catering arrangements, and reception support as needed.
• Coordinate calendar management, meeting schedules, and travel arrangements for senior management.

Partner with local stakeholders and leadership to support office operations, manage facility-related projects, and ensure a smooth and productive workplace

Job Requirements

What You’ll Bring:

• High School Diploma or GED
• 2+ years of experience in office administration, facilities management, or office coordination.

What Sets You Apart:

• Can learn and apply new information or skills.
• Must be able to read and interpret data, information, and documents.
• Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
• Ability to complete assignments with attention to detail and high degree of accuracy.
• Proven ability to perform effectively in a demanding environment with changing workloads and deadlines.
• Result driven-demonstrate ownership and accountability.
• Demonstrate open, clear, concise and professional communication.
• Ability to establish and maintain cooperative working relationships with manager, co-workers and customer.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch. Occasionally required to move around the campus.
• Occasionally lift and/or move up to 20 pounds.
• May require travel dependent on business needs.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.