Executive Assistant- Asst. Dean's Office-Tifton

The University of Georgia; Athens (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Georgia seeks an Administrative Support professional to assist the Assistant Dean of the Tifton Campus. You will compile information, prepare reports, and handle routine correspondence while coordinating with campus leaders and the public.

Strong discretion and organizational skills are essential. You will manage calendars, arrange meetings, and support campus events, acting as a trusted liaison across departments.

Qualifications

• Bachelor’s degree or equivalent plus 2 years of related experience.
• Ability to interact with University administrators, faculty, staff, and external groups.
• Proficient with Microsoft Outlook calendars and multi-line phone systems.
• Strong organizational and communication skills with attention to confidentiality.

Responsibilities

• Coordinate scheduling for the Assistant Dean with students, staff, faculty, administration, the public, and leaders.
• Discreetly coordinate highly sensitive meetings related to personnel matters.
• Schedule meeting space for college administration and arrange refreshments and tech resources.
• Serve as liaison among stakeholders to address concerns.
• Advise on updated policies and practice changes to involved parties.
• Organize faculty/staff for campus committees and events.
• Write, edit, and coordinate reports, speeches, and routine correspondence.
• Take minutes at meetings and assist with campus events.

Skills

Independent work

Written & verbal skills

Computer proficiency

Strong work ethic

University policies knowledge

Supervisory skills

Organizational & analytical

Discretion

Outlook scheduling

Phone system

Education

Bachelor’s degree or equivalent

Job description

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at [e-mail].

Minimum Qualifications

Bachelor’s degree or equivalent plus 2 years of related experience.

Position Summary

This position provides administrative support to the Assistant Dean of the Tifton Campus by compiling information and preparing reports, handling information requests and performing relevant administrative support functions. The incumbent works closely with the Assistant Dean to ensure smooth operation of the Tifton Campus and the departments located on it and will act on behalf of the Assistant Dean as delegated. Specific duties include, but are not limited to handling confidential or sensitive information discreetly, scheduling appointments, creating agendas for meetings, assisting with campus events, handling multiple phone calls, taking minutes at meetings and composing correspondence of a routine nature. This position involves a great deal of organizational skill to keep the office running smoothly, as well as communication skills needed to professionally interact with all levels of University administrators, faculty, staff, agricultural and political groups, and the public.

Knowledge, Skills, Abilities and/or Competencies

• Work independently
• Possess good written and verbal skills
• Moderate computer proficiency
• Excellent work ethic
• Working knowledge of University policies and procedures
• Supervisory skills
• Organizational and analytical skills
• Ability to use discretion
• Ability to use the Microsoft Outlook calendar to schedule appointments
• Ability to operate a multi-line phone system

Physical Demands

• Lift lightweight materials
• Sit at a desk the majority of the work day
• Driving as needed to perform job duties

Administrative Support

• Coordinate scheduling for the Assistant Dean with students, staff, faculty, administration, the general public, political and agribusiness leaders.
• Discreetly coordinate highly sensitive meetings that may need corrective action with regards to personnel matters.
• Schedule meeting space for college administration, campus personnel, political and agri-leaders, occasionally needing conference room set up to include refreshments and technical resources.
• Serve as a liaison among stakeholders, participants, parents and faculty to address concerns.
• Advise involved faculty and staff on updated policies and procedures; tactfully communicate changes in policy and practice.
• Organize, recruit, and assign faculty and staff to various campus committees; organize and oversee details of campus-wide events.
• Write, edit, and coordinate the preparation of reports, speeches and other material, including determining necessary content.
• Assist with campus events.
• Compose routine correspondence.
• Take minutes at meetings.

Percentage of time: 70%

Financial Management

• Generate and maintain travel logs, expense reports, purchase requests, travel arrangements, reimbursements and other departmental records and reports.

P-Card

• Purchase supplies with p-card.
• P-Card allocations and sign-offs.
• Reconcile P-card statement.

Inventory

• Manage equipment inventory for the Assistant Dean’s department.
• Manage office supply inventory for the Assistant Dean’s Office.

Percentage of time: 20%

Payroll Functions

• Review payroll for accuracy and approve for any workers located in the Assistant Dean’s Office.
• Act as backup approver for leave requests, if the Assistant Dean is unavailable to approve.

Percentage of time: 5%

Miscellaneous Duties

• Other duties as assigned.

Percentage of time: 5%

Driving Responsibilities

Yes

Position of Trust

Yes

Financial Access

Yes

Security Access

Yes

Contact Details

Recruitment Contact Name: Michelle Pitts

Recruitment Contact Email: [e-mail]