Executive Assistant
The University of Georgia
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Job summary
The University of Georgia in Athens seeks an Executive Assistant III to provide executive-level support to the Dean of the Mary Frances Early College of Education, handling the office with discretion.
Responsibilities include managing the Dean’s schedule and correspondence, liaising with internal/external stakeholders, and coordinating confidential matters with independent judgment. This is a full-time, on-site role requiring a Bachelor’s degree plus 5 years of related experience.
Qualifications
- Bachelor’s degree or equivalent plus 5 years of related experience.
- Excellent written and oral communication, customer service, and interpersonal skills.
- Ability to manage time, priorities, and confidential information.
- Ability to work independently and with a team.
- Strong organizational and project management abilities.
- Flexible, proactive thinker with discretion.
Responsibilities
- Manage the Dean’s daily schedule and communications. Brief the Dean regularly on deadlines; research and gather all information to prepare the Dean for each day’s activities; stay abreast of all current situations, and be prepared to provide insight and recommendations.
- Anticipate, initiate, and coordinate administrative matters for the Dean.
- Initiate and respond to requests and inquiries, both verbal and written, on behalf of the Dean, upholding a strict level of confidentiality on highly sensitive matters.
- Draft correspondence and reports for the Dean, communicating accurately and timely.
Skills
Education
Job description
S15592P
Executive Assistant
COE-Education Dean's Office
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education. Named for Mary Frances Early, UGA’s first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.
For more information about UGA, visit http://www.uga.edu; for Athens, visit http://www.visitathensga.com; and for Georgia, visit http://www.georgia.gov.
coe.uga.edu
External
TRS or ORP
Employee
Benefits Eligible
Full Time
Monday – Friday, 8am – 5pm
Commensurate with Experience
08/12/2026
Yes
09/14/2026
Review of applications will begin immediately, and the position will remain open until filled. Applications received by August 24 will receive full consideration.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Athens Area
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Executive Assistant III
Non-Exempt
1.00
Bachelor’s degree or equivalent plus 5 years of related experience
This incumbent provides executive-level support to the Dean of the Mary Frances Early College of Education and is responsible for efficient and effective management of the office. Administrative duties include managing the Dean’s correspondence and calendar, serving as liaison with internal and external constituents, anticipating and addressing needs of the Dean by using independent judgment. Responsibilities involve handling information that is sensitive, high-profile and confidential nature, such as personnel matters and donor information. Activities and decisions are highly complex and require significant independent action and judgment while adhering to institutional policies.
- Excellent written and oral communication, customer service, leadership, and interpersonal skills.
- Ability to develop and maintain effective, collaborative relationships with faculty, staff, students, alumni, donors, and other stakeholders.
- Ability to work independently and as part of a team.
- Exceptional organizational and project management skills, ability to manage time and resources effectively, ability to manage competing priorities and meet deadlines, and ability to use independent judgment and discretion to make administrative and procedural decisions with confidential information.
- Flexible and creative thinker, problem solver, and self-starter.
- Ability to learn complex procedures and systems quickly and produce complex reports using a variety of digital tools.
- Sit for extended periods at a computer, some general lifting (copy paper boxes, supplies) involved.
No
No
No
No
No
No
No
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
- Manage the Dean’s daily schedule and communications. Brief the Dean regularly on deadlines; research and gather all information to prepare the Dean for each day’s activities; stay abreast of all current situations, and be prepared to provide insight and recommendations.
- Anticipate, initiate, and coordinate administrative matters for the Dean.
- Initiate and respond to requests and inquiries, both verbal and written, on behalf of the Dean, upholding a strict level of confidentiality on highly sensitive matters.
- Draft correspondence and reports for the Dean, communicating accurately and timely.
50
- Serve as principal point of contact between the Dean’s office and the President’s Office; Provost’s Office; other Deans; MFE COE Associate Deans, directors, department heads, faculty, staff, donors, alumni, parents; industry, government, other institutions, and the public, using discretion in all communications.
- Manage and coordinate regular administrative, faculty, and staff meetings that are scheduled by the Dean’s office (e.g., Cabinet, Department Heads, Leadership Council, Superintendent’s Advisory Council).
- Develop, distribute and retain agendas and supporting documents.
25
- Serve as receptionist for dean’s suite (dean, development, communications, associate dean for faculty and staff services), answering the phone and greeting visitors.
- Answer questions and interpret policies and procedures.
- Schedule conference rooms, oversee mail operations, coordinate a limited number of events, manage copy machine and supplies, and manage Aderhold parking issues.
- Ensure that office operations are in compliance with policy and standards.
25
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Zu Reuter
Recruitment Contact Email:
zreuter@uga.edu
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