Administrative Associate II

University of Georgia; Kentucky; On-site; USD 35,000 - 50,000; Full time

Job summary

The University of Georgia is seeking an Administrative Associate II, who serves as the departmental administrative lead, providing essential support to the Department Head, faculty, and staff. This role involves managing faculty functions and schedules, including recruitment, contracts, and financial matters.

Ideal candidates have a high school diploma and 2 years of related experience, with proficiency in Microsoft Office Suite and strong communication skills. The position requires the ability to manage multiple tasks effectively in an office environment.

Qualifications

• 2 years of related experience in administrative support.
• Relevant experience in higher education administration is preferred.

Responsibilities

• Serve as main point of contact for the department.
• Provide administrative support to the Department Head and faculty.
• Manage office workflow and resources.
• Assist with planning and execution of departmental events.
• Process financial transactions and manage budgets.

Skills

Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Strong interpersonal, written, and verbal communication skills

Excellent organization and attention to detail

Ability to prioritize multiple tasks

Professional demeanor and discretion

Education

High school diploma or equivalent

Job description

ADMINISTRATIVE ASSOCIATE II

Position Summary: The Administrative Associate II is the departmental administrative lead and plays a pivotal role in providing essential support to the Department Head, faculty, and staff of the Department of Insurance, Legal Studies, and Real Estate. This role serves as a primary point of contact for the department and manages faculty functions and schedules, including recruitment, orientation, contracts, merit review, promotion and tenure processes, and financial matters.

Minimum Qualifications

• High school diploma or equivalent and 2 years of related experience.

Preferred Qualifications

• Relevant experience in higher education administration.

Knowledge, Skills, Abilities and/or Competencies

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and key UGA systems.
• Strong interpersonal, written, and verbal communication skills.
• Excellent organization, attention to detail, and problem‑solving ability.
• Ability to prioritize multiple tasks, manage time effectively, and work independently.
• Professional demeanor and discretion in handling sensitive and confidential information.
• Physical capacity to lift up to 20 pounds and perform office tasks.

Duties and Responsibilities

Comprehensive Administrative & Faculty Support

• Front Desk & Communications Management:
  • Serve as main point of contact via phone, email, and in‑person visits.
  • Respond to inquiries from faculty, students, staff, and the public.
  • Manage departmental listservs.
• Faculty & Academic Program Support:
  • Provide general administrative support to the Department Head and faculty.
  • Assist with advertising faculty positions, onboarding, scheduling, and room reservations.
  • Coordinate resume collection and mailing processes.
  • Support exam processing and faculty promotions and tenure dossiers.
• Office Operations & Resource Management:
  • Manage office workflow, files, and databases.
  • Hire, train, and oversee student office workers.
  • Order and maintain office supplies and equipment inventory.
  • Organize destruction of old exams and class materials.
• Onboarding & Guest Support:
  • Assist faculty with visitor arrangements and coordination.
  • Support new faculty and PhD students with onboarding.
  • Assist in engagement efforts with prospective students and recruiters.
• Event Planning & Logistics:
  • Assist with planning and execution of departmental events and meetings.
  • Support faculty retreats and specialized events.
• Financial Support:
  • Process financial transactions, purchases, payments, and receipts.
  • Prepare travel authorizations, expense statements, and reimbursement requests.Manage electronic purchase orders and budgets.

Physical Demands

Working in a normal office environment; requires ability to lift up to 20 pounds.

EEO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.