Executive Assistant

University of Georgia; Athens (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

University of Georgia’s Mary Frances Early College of Education seeks an Executive Assistant III to provide high-level support to the Dean. The role manages the Dean’s calendar, correspondence, and confidential matters, while coordinating with internal and external stakeholders and guiding office operations.

Responsibilities include drafting reports, coordinating meetings, and maintaining policy-driven processes with independent judgment.

Qualifications

• Bachelor's degree or equivalent plus 5 years of related experience.
• Administrative duties include managing the Dean's correspondence and calendar.
• Responsibilities involve handling information that is sensitive, high-profile and confidential in nature.

Responsibilities

• Provide executive support for the Dean: manage the Dean's daily schedule and communications; brief the Dean on deadlines; prepare information for daily activities.
• Anticipate and coordinate administrative matters for the Dean; respond to requests with confidentiality.
• Serve as liaison with internal and external constituents: coordinate meetings; distribute agendas and supporting documents.
• Provide leadership and management for the dean's office: receptionist duties, policy interpretation, event coordination, and ensuring compliance.
• Draft correspondence and reports for the Dean, communicating accurately and in a timely manner.
• Percentage of time: 50
• Percentage of time: 25
• Percentage of time: 25

Skills

Communication

Customer service

Leadership

Interpersonal skills

Collaboration

Independence

Teamwork

Organization

Project management

Time management

Prioritization

Judgment

Discretion

Flexibility

Problem solving

Self-starter

Digital tools

Education

Bachelor's degree or equivalent

Job description

Posting Details

• Posting Number: S15592P
• Working Title: Executive Assistant
• Department: COE-Education Dean's Office
• About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
• About the College/Unit/Department: As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education. Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders. For more information about UGA, visit http://www.uga.edu; for Athens, visit http://www.visitathensga.com; and for Georgia, visit http://www.georgia.gov.
• College/Unit/Department website: coe.uga.edu
• Posting Type: External
• Retirement Plan: TRS or ORP
• Employment Type: Employee
• Benefits Eligibility: Benefits Eligible
• Full/Part time: Full Time
• Work Schedule: Monday - Friday, 8am - 5pm
• Advertised Salary: Commensurate with Experience
• Posting Date: 08/12/2026
• Open until filled: Yes
• Proposed Starting Date: 09/14/2026
• Special Instructions to Applicants: Review of applications will begin immediately, and the position will remain open until filled. Applications received by August 24 will receive full consideration. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
• Location of Vacancy: Athens Area
• EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).
• USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

• Classification Title: Executive Assistant III
• FLSA: Non-Exempt
• FTE: 1.00
• Minimum Qualifications: Bachelor's degree or equivalent plus 5 years of related experience
• Preferred Qualifications:
• Position Summary: This incumbent provides executive-level support to the Dean of the Mary Frances Early College of Education and is responsible for efficient and effective management of the office. Administrative duties include managing the Dean's correspondence and calendar, serving as liaison with internal and external constituents, anticipating and addressing needs of the Dean by using independent judgment. Responsibilities involve handling information that is sensitive, high-profile and confidential nature, such as personnel matters and donor information. Activities and decisions are highly complex and require significant independent action and judgment while adhering to institutional policies.

Knowledge, Skills, Abilities and/or Competencies

• Excellent written and oral communication, customer service, leadership, and interpersonal skills.
• Ability to develop and maintain effective, collaborative relationships with faculty, staff, students, alumni, donors, and other stakeholders.
• Ability to work independently and as part of a team.
• Exceptional organizational and project management skills, ability to manage time and resources effectively, ability to manage competing priorities and meet deadlines, and ability to use independent judgment and discretion to make administrative and procedural decisions with confidential information.
• Flexible and creative thinker, problem solver, and self-starter.
• Ability to learn complex procedures and systems quickly and produce complex reports using a variety of digital tools.

Physical Demands

• Sit for extended periods at a computer, some general lifting (copy paper boxes, supplies) involved.

Duties/Responsibilities

Provide executive support for the Dean:

• Manage the Dean's daily schedule and communications. Brief the Dean regularly on deadlines; research and gather all information to prepare the Dean for each day's activities; stay abreast of all current situations, and be prepared to provide insight and recommendations.
• Anticipate, initiate, and coordinate administrative matters for the Dean.
• Initiate and respond to requests and inquiries, both verbal and written, on behalf of the Dean, upholding a strict level of confidentiality on highly sensitive matters.
• Draft correspondence and reports for the Dean, communicating accurately and in a timely manner.

Percentage of time: 50

Duties/Responsibilities

Serve as liaison for Dean's Office with internal and external constituents:

• Serve as principal point of contact between the Dean's office and the President's Office; Provost's Office; other Deans; MFE COE Associate Deans, directors, department heads, faculty, staff, donors, alumni, parents; industry, government, other institutions, and the public, using discretion in all communications.
• Manage and coordinate regular administrative, faculty, and staff meetings that are scheduled by the Dean's office (e.g., Cabinet, Department Heads, Leadership Council, Superintendent's Advisory Council).
• Develop, distribute and retain agendas and supporting documents.

Percentage of time: 25

Duties/Responsibilities

Provide leadership and management for the dean's office:

• Serve as receptionist for dean's suite (dean, development, communications, associate dean for faculty and staff services), answering the phone and greeting visitors.
• Answer questions and interpret policies and procedures.
• Schedule conference rooms, oversee mail operations, coordinate a limited number of events, manage copy machine and supplies, and manage Aderhold parking issues.
• Ensure that office operations are in compliance with policy and standards.

Percentage of time: 25