Executive Assistant

University of Georgia; Kentucky; On-site; USD 55,000 - 75,000; Full time

Job summary

The Executive Assistant will deliver high-level administrative and operational support to the Dean and senior leadership at the University of Georgia. You will manage complex calendars, coordinate meetings and events, prepare correspondence and reports, and support strategic initiatives across the School of Nursing.

Working under the Chief of Staff and Communications Manager, you will exercise discretion and professionalism while ensuring efficient operations, rigorous organization, and

Qualifications

• Bachelor's degree or equivalent plus 5 years of related experience.
• Proven experience supporting executive leadership in a professional setting.
• Ability to manage complex calendars, travel, and communications across multiple stakeholders.

Responsibilities

• Provide executive-level administrative support to the Dean and senior leadership.
• Manage complex calendars, schedule meetings, coordinate travel, and prioritize requests.
• Coordinate meeting logistics, prepare agendas, materials, and distribute minutes.
• Screen and prioritize correspondence and requests requiring executive attention.
• Prepare executive communications, reports, and briefing materials.
• Exercise discretion handling confidential information.

Skills

Executive support

Calendar management

Stakeholder coordination

Meeting coordination

Executive communications

Confidentiality

Team coordination

Project coordination

Office communication

Adaptability

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Teams

Adobe Acrobat

Job description

Executive Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15594P Working Title Executive Assistant Department SON-Administration About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.

The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website

Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday – Friday 8a-4:30p Advertised Salary Commensurate with Experience Posting Date 08/12/2026 Open until filled Yes Closing Date Proposed Starting Date 08/31/2026 Special Instructions to Applicants Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification Title

Executive Assistant III FLSA Non-Exempt FTE 1.0

Minimum Qualifications

Bachelor’s degree or equivalent plus 5 years of related experience

Preferred Qualifications

• At least three years of progressively responsible administrative support experience in a professional office environment, including direct support for senior-level or executive leadership.
• At least three years of experience coordinating complex calendars, meetings, travel arrangements, projects, and executive communications involving multiple internal and external stakeholders.
• Background supporting executive leadership within higher education, healthcare, academic medicine, government, or another large, complex organization.
• Familiarity with coordinating executive-level meetings, leadership committees, advisory groups, and special events, including preparing agendas, compiling materials, recording minutes, and tracking follow‑up items.
• Proficiency in drafting, editing, and formatting executive correspondence, reports, presentations, briefing materials, and other professional communications.
• Familiarity with university administrative systems, policies, and business processes related to human resources, finance, procurement, travel, records management, and facilities.
• Proven ability to build effective working relationships and communicate professionally with senior leaders, faculty, staff, students, donors, community partners, and other internal and external stakeholders.
• Demonstrated discretion and sound judgment when managing confidential personnel, financial, academic, and organizational information.
• Record of successfully supporting strategic initiatives and executive operations through project coordination, timeline management, information gathering, and follow‑through

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Dean and senior leadership team of the Victoria Kay Ivester School of Nursing. This position serves as a central point of coordination for executive operations by managing complex calendars, coordinating meetings and events, preparing correspondence and reports, supporting special projects, and facilitating communication among School leadership, faculty, staff, students, University offices, and external partners.

Working under the direction of the Chief of Staff and Communications Manager, the Executive Assistant exercises sound judgment, professionalism, and discretion while supporting the day‑to‑day operations of the Dean’s Office. The position plays an integral role in ensuring the efficient operation of the School through exceptional organization, communication, and executive support.

Knowledge, Skills, Abilities and/or Competencies

• Ability to exercise sound judgment, professionalism, diplomacy, and discretion when handling confidential information.
• Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to producing high‑quality work.
• Ability to compose, edit, proofread, and format professional correspondence, reports, presentations, and meeting materials.
• Strong project coordination and administrative support skills.
• Ability to establish productive working relationships with faculty, staff, students, University leadership, and external stakeholders.
• Ability to work independently while exercising initiative and sound decision‑making.
• Proficiency with Microsoft Office, Outlook, Teams, Adobe Acrobat, and other office productivity software

Physical Demands

Ability to sit, stand, and move between office, meeting, and event environments. Occasional lifting and carrying of meeting materials, office supplies, or event materials (approximately 15–20 pounds) may be required.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities – Executive Support and Calendar Management

• Provide executive-level administrative support to the Dean and members of the senior leadership team.
• Manage complex calendars, schedule meetings, coordinate travel, and prioritize competing requests.
• Coordinate meeting logistics, prepare agendas, compile meeting materials, and distribute minutes and follow‑up items.
• Screen and prioritize correspondence, telephone calls, and requests requiring executive attention.
• Prepare correspondence, reports, presentations, briefing materials, and other executive communications.
• Exercise discretion in handling confidential and sensitive information.

Percentage of time 35

Duties/Responsibilities – Administrative Operations and Project Coordination

• Coordinate administrative projects and initiatives on behalf of the Dean’s Office.
• Track action items, deadlines, and follow‑up activities for leadership meetings and strategic initiatives.
• Coordinate document routing, approvals, and executive signatures.
• Maintain executive files, records, and administrative documentation.
• Assist with departmental purchasing, travel, reimbursements, and other administrative processes as assigned.

Percentage of time 25

Duties/Responsibilities – Meeting, Event, and Committee Support

• Coordinate executive meetings, advisory boards, committees, retreats, and special events.
• Prepare meeting materials, briefing documents, presentations, and supporting information.
• Coordinate logistics for visitors, guest speakers, donors, and external partners.
• Support commencement, orientation, faculty meetings, accreditation visits, and School events.
• Coordinate meeting follow‑up and maintain committee records.

Percentage of time 20

Duties/Responsibilities – Communication and Relationship Management

• Serve as a primary administrative liaison between the Dean’s Office and faculty, staff, students, University offices, healthcare partners, donors, alumni, and community stakeholders.
• Respond to inquiries and direct requests to appropriate individuals or departments.
• Assist with drafting and proofreading executive correspondence and communications.
• Maintain professionalism, confidentiality, and exceptional customer service in all interaction

Percentage of time 10

Duties/Responsibilities – Professional Development and Administrative Support

• Maintain knowledge of University policies, administrative procedures, and office technologies.
• Participate in professional development opportunities and administrative initiatives.
• Recommend improvements to administrative processes and office operations.
• Perform other duties as assigned

Percentage of time 10

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Laika Steiger

Recruitment Contact Email [e-mail]

Recruitment Contact Phone [phone]

Posting Specific Questions

Required fields are indicated with an asterisk (*)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents