Executive Assistant and Operations Administration (On-Site)

UCLA Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services. You will manage a complex calendar, organize meetings, draft correspondence, transcribe minutes, and prepare presentations.

As the Executive Assistant, you will monitor HR competencies, order supplies, arrange travel plans, and assist with miscellaneous projects as needed

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.).
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive-level administrative and analytical support.
• Manage complex calendar and schedule meetings.
• Draft and transcribe minutes and prepare presentations.
• Follow up on high-level open items and coordinate deadlines.
• Assist with travel plans, supplies, and HR-related tasks.
• Support miscellaneous projects for the Executive Directors.

Skills

Executive support

Calendar management

Meeting scheduling

Correspondence drafting

Presentations

Travel coordination

Office equipment knowledge

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

EMPAC

BruinBuy

Express

Connexxus

Microsoft Office

Job description

Press space or enter keys to toggle section visibility

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Posted Date

09/15/2026

Salary Range: $100975.68 - 153655.92 Annually

Employment Type

Duration

indefinite

Job #

33007

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually

Job Qualifications

Press space or enter keys to toggle section visibility

We're seeking a detail-oriented individual with:

• A Bachelors degree and/or equivalent combination of education and experience.
• Experience assisting at an executive level
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors.
• Ability to use Internet as a tool for research and communication.
• Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.
• Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.
• Ability to coordinate complex calendars.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.