Executive Assistant and Operations Administration (On-Site)

UCLA Outpatient Clinics; Los Angeles (CA); Hybrid; USD 101,000 - 154,000; Full time

Job summary

UCLA Outpatient Clinics in Los Angeles is seeking an Executive Assistant to provide high-level administrative and analytical support to the Executive Director of Clinical Services and the Executive Director of Emergency and Trauma Services.

You will manage complex calendars, coordinate meetings, prepare presentations, transcribe minutes, arrange travel, monitor HR competencies, and assist with projects as needed to keep operations running smoothly.

Responsibilities

• Manage complex calendars and scheduling for senior executives.
• Project manage high-level open items and follow up.
• Organize meetings and prepare presentations for leadership.
• Compose correspondence and transcribe meeting minutes.
• Coordinate travel plans and monitor HR-related needs.
• Assist with miscellaneous projects as needed.

Job description

Description

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually