Executive Assistant & Operations — Clinical & Trauma

UCLA Outpatient Clinics; Los Angeles (CA); Hybrid; USD 101,000 - 154,000; Full time

Job summary

UCLA Outpatient Clinics in Los Angeles is seeking an Executive Assistant to provide high-level administrative and analytical support to the Executive Director of Clinical Services and the Executive Director of Emergency and Trauma Services.

You will manage complex calendars, coordinate meetings, prepare presentations, transcribe minutes, arrange travel, monitor HR competencies, and assist with projects as needed to keep operations running smoothly.

Responsibilities

• Manage complex calendars and scheduling for senior executives.
• Project manage high-level open items and follow up.
• Organize meetings and prepare presentations for leadership.
• Compose correspondence and transcribe meeting minutes.
• Coordinate travel plans and monitor HR-related needs.
• Assist with miscellaneous projects as needed.

Job description

UCLA Outpatient Clinics in Los Angeles is seeking an Executive Assistant to provide high-level administrative and analytical support to the Executive Director of Clinical Services and the Executive Director of Emergency and Trauma Services.

You will manage complex calendars, coordinate meetings, prepare presentations, transcribe minutes, arrange travel, monitor HR competencies, and assist with projects as needed to keep operations running smoothly.