Executive Assistant and Operations Administration (On-Site)

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

University of California - Los Angeles Health is seeking an Executive Assistant to provide high-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services in Los Angeles.

Responsibilities include managing complex calendars, coordinating meetings, drafting correspondence, transcribing minutes, preparing presentations, and arranging travel.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up, use and troubleshoot office equipment.
• Ability to research via the Internet and communicate effectively.
• Excellent written and verbal communication; editing business correspondence.
• Discretion handling sensitive matters and coordinating complex calendars.

Responsibilities

• Provide executive-level administrative and analytical support to senior directors.
• Manage complex calendars, schedule meetings, and organize travel plans.
• Compose correspondence, transcribe minutes, and prepare presentations.
• Project manage and follow up on high-level open items and miscellaneous projects.
• Monitor HR competencies and assist with office operations and supplies.

Skills

Executive support

Calendar management

Project management

Meeting coordination

Presentation preparation

Minutes transcription

Communication skills

Internet research

Education

Bachelor's degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

EMPAC

BruinBuy

Express

Connexxus

Job description

Description

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually

Qualifications

• A Bachelors degree and/or equivalent combination of education and experience.
• Experience assisting at an executive level
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors.
• Ability to use Internet as a tool for research and communication.
• Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.
• Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.
• Ability to coordinate complex calendars.