Executive Assistant & Operations Administrator (Remote/Onsite)

UCLA Health; Los Angeles (CA); On-site; USD 101,000 - 154,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services. You will manage a complex calendar, organize meetings, draft correspondence, transcribe minutes, and prepare presentations.

As the Executive Assistant, you will monitor HR competencies, order supplies, arrange travel plans, and assist with miscellaneous projects as needed

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience assisting at an executive level.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred.
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.).
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive-level administrative and analytical support.
• Manage complex calendar and schedule meetings.
• Draft and transcribe minutes and prepare presentations.
• Follow up on high-level open items and coordinate deadlines.
• Assist with travel plans, supplies, and HR-related tasks.
• Support miscellaneous projects for the Executive Directors.

Skills

Executive support

Calendar management

Meeting scheduling

Correspondence drafting

Presentations

Travel coordination

Office equipment knowledge

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

EMPAC

BruinBuy

Express

Connexxus

Microsoft Office

Job description

UCLA Health in Los Angeles is seeking an Executive Assistant to provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services. You will manage a complex calendar, organize meetings, draft correspondence, transcribe minutes, and prepare presentations.

As the Executive Assistant, you will monitor HR competencies, order supplies, arrange travel plans, and assist with miscellaneous projects as needed