Executive Assistant & Accounting Coordinator

Oral Roberts University; Tulsa (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

Oral Roberts University is seeking an Assistant to the General Manager/Accounting Coordinator for Mabee Center in Tulsa. The role combines secretarial support with accounting responsibilities, including payroll processing, contract administration, and budget tracking.

The position requires three years of office experience, proficiency in MS Word/Excel, and knowledge of accounting and FERPA compliance. The candidate will supervise student workers and handle confidential information in a dynamic

Qualifications

• Requires a High School diploma or GED; some college coursework preferred.
• Three (3) years of secretarial or general office experience.
• Proficiency with MS Word and Excel; knowledge of accounting/payroll principles.

Responsibilities

• Answer the General Manager's telephone calls, screen messages and return calls as required.
• Prepare contracts to lease Mabee Center and other campus facilities; manage files and deposits.
• Process payroll for event employees; maintain contractor and temporary employee lists; process vendor payments.
• Maintain the Petty Cash Fund and arrange deposits to student accounts; reimburse as needed.
• Open and distribute mail for Mabee Center Business Office; type correspondence; oversee requisitions and data processing.
• Train student workers for Guest Relations Desk coverage and assist in interviewing applicants.
• Prepare Profit/Loss statements for events; produce annual tax and risk management reports.
• Gather data for overtime, research artists, arrange travel, manage budget-related requisitions; maintain contact lists.
• Order supplies for Operations and Ticket Office; assist Mabee Center GM as assigned.
• Input annual budgets for Mabee Center entities; track and adjust budgets as needed.
• Catalog lost-and-found items; complete Trained Crowd Manager training.

Skills

Secretarial experience

MS Word & Excel

Accounting/payroll basics

EMS systems

Detail oriented

Leadership skills

Confidentiality

FERPA compliance

Education

High School diploma or GED

College coursework preferred

Tools

MS Word

Excel

Job description

Oral Roberts University is seeking an Assistant to the General Manager/Accounting Coordinator for Mabee Center in Tulsa. The role combines secretarial support with accounting responsibilities, including payroll processing, contract administration, and budget tracking.

The position requires three years of office experience, proficiency in MS Word/Excel, and knowledge of accounting and FERPA compliance. The candidate will supervise student workers and handle confidential information in a dynamic