Executive Administrative Assistant

OnStak Inc; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

AD&D

Paid Time Off (Vacation, Sick &

Public Holidays)

Job summary

OnStak Inc. is seeking an Executive Administrative Assistant in Houston to support senior leadership with precision and discretion. You will manage communications, finances, and schedules in a fast-paced environment, acting as the backbone of executive operations.

The ideal candidate has 4-9 years of experience, strong organizational skills, and a proactive, detail-oriented approach. You’ll handle confidential information, coordinate travel, and ensure timely follow-up on all messages while

Qualifications

• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently, anticipate needs, and take initiative without waiting for direction in a dynamic executive environment.
• Proven track record of managing multiple priorities simultaneously while maintaining a high level of accuracy and meeting deadlines consistently.

Responsibilities

• Manage accounts payable and financial documentation, ensuring accuracy and timely processing of invoices and payments.
• Coordinate executive communications and correspondence, maintaining organized records and ensuring timely follow-up on all incoming and outgoing messages.
• Support calendar management and scheduling for senior leadership, including coordinating meetings, travel arrangements, and prioritizing competing demands.

Skills

Accounts Payable

Google Workspace

Attention to Detail

Communication

Conscious Communication

Education

Bachelors or equivalent preferred

Tools

Asana

ClickUp

Job description

We’re looking for someone with 4-9 years of experience as an Executive Administrative Assistant who thrives in a fast-paced environment and can keep things running smoothly behind the scenes. In this role, you’ll be the backbone of executive operations—managing communications, finances, and schedules with precision and care. You’ll need to be highly organized, detail-oriented, and comfortable handling sensitive information with discretion. If you’re a proactive problem-solver who communicates clearly and thoughtfully, we’d love to hear from you.

Responsibilities

• Manage accounts payable processes and financial documentation, ensuring accuracy and timely processing of invoices and payments
• Coordinate executive communications and correspondence, maintaining organized records and ensuring timely follow-up on all incoming and outgoing messages
• Support calendar management and scheduling for senior leadership, including coordinating meetings, travel arrangements, and prioritizing competing demands

Qualifications

• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Strong capacity to work independently, anticipate needs, and take initiative without waiting for direction in a dynamic executive environment
• Proven track record of managing multiple priorities simultaneously while maintaining a high level of accuracy and meeting deadlines consistently

Skills & Required

• Accounts Payable
• Google Workspace
• Attention to Detail
• Communication
• Conscious Communication

Nice to Have

• Calendar Management
• Correspondence Management
• Asana
• ClickUp
• Confidential Information Handling

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)