Executive Assistant - 244689

Medix™; Los Angeles (CA); On-site; USD 68,640 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A healthcare recruitment firm is seeking an HR Coordinator & Recruiter to provide high-level administrative support to executive leadership. The role includes managing calendars, coordinating meetings, and assisting in project management. Ideal candidates should have 3–5 years of experience, excellent communication skills, and be bilingual in Spanish. This full-time position offers medical and vision insurance, a 401(k), and is based in Los Angeles, California.

Qualifications

• 3–5 years of experience in executive support, project coordination, or event planning.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Serve as liaison between executives, board members, staff, and external partners.
• Draft, edit, and track internal and external correspondence.

Skills

Organizational skills

Time-management skills

Communication abilities

Bilingual in Spanish

Tools

Microsoft Office

Google Workspace

Job description

This range is provided by Medix. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$68,640.00/yr - $85,000.00/yr

Direct message the job poster from Medix

HR Coordinator & Recruiter | Full-Cycle Recruitment & Onboarding Specialist

This role will provide high-level administrative support to executive leadership, including managing calendars, coordinating meetings, preparing presentations, handling correspondence, and supporting special projects and events.

The Executive Assistant will serve as a key liaison between leadership, board members, staff, and external partners while ensuring smooth daily operations. This is an exciting opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment.

Responsibilities:

• Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, and coordinating communications.
• Draft, edit, and track internal and external correspondence, memos, and reports.
• Serve as liaison between executives, board members, staff, and external partners.
• Organize and attend meetings, prepare agendas, take minutes, and distribute follow-up materials.
• Prepare presentations, board packets, and supporting documents for leadership.
• Monitor and maintain executive files, contracts, reports, and other records.
• Manage phone calls, emails, mail, and social media inquiries, ensuring timely responses.
• Coordinate travel arrangements, lodging, and event logistics.
• Support project management by tracking timelines, deliverables, and stakeholder communication.
• Assist in planning and executing internal and external events, including retreats, staff functions, fundraising activities, and community events.
• Coordinate event logistics such as vendor scheduling, setup, breakdown, and client follow-up.
• Manage contracts, billing, and financial reporting related to projects and events.
• Build and maintain relationships with vendors, partners, and external service providers.
• Collaborate with finance, marketing, communications, and operations teams to support cross-functional initiatives.
• Provide excellent customer service and maintain professionalism in all interactions.
• Handle confidential information with discretion and sensitivity.
• Perform other projects and duties as assigned by executive leadership.

Qualifications:

• 3–5 years of experience in executive support, project coordination, or event planning
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office and Google Workspace
• Experience supporting executives or boards preferred
• Must be bilingual in Spanish

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Medical Practices

Benefits

• Medical insurance
• Vision insurance
• 401(k)