Senior Executive Administrative Assistant

PROMEDIX® HEALTH; Santa Ana (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

ProMedix is seeking a highly organized Senior Executive Administrative Coordinator to provide direct support to our CEO while managing key bookkeeping and business operations. This is a hands-on position for someone who enjoys variety, takes initiative, and thrives in a fast-paced, growing healthcare company.

This 100% in-office role is based in Santa Ana, California, requiring discretion, professionalism, and strong Excel skills.

Qualifications

• Minimum 5 years supporting CEO or C-level staff.
• Legal background or contract review and negotiation experience.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism, discretion, accuracy and attention to detail.
• Strong Microsoft Excel skills are required.
• Excellent organizational, written and verbal communication skills.

Responsibilities

• Executive calendar management, email, scheduling, and meeting coordination.
• Administrative support, correspondence, and special projects.
• Prepare, review, and complete contracts and other business documents.
• Deliver month-end financial reporting.
• Coordinate with outside CPA, vendors, and business partners.
• Maintain accurate and confidential business records.

Skills

Executive support

Calendar management

Discretion and professionalism

Excel skills

Written and verbal communication

Contract review experience

Tools

Microsoft Excel

Job description

Senior Executive Administrative Assistant

ProMedix is seeking a highly organized, detail-oriented Senior Executive Administrative Coordinator to provide direct support to our CEO while managing key bookkeeping and business operations. This is a hands-on position for someone who enjoys variety, takes initiative, and thrives in a fast-paced, growing healthcare company.

Responsibilities

• Executive calendar management, email, scheduling, and meeting coordination
• Administrative support, correspondence, and special projects
• Prepare, review, and complete contracts and other business documents
• Deliver month-end financial reporting
• Coordinate with outside CPA, vendors, and business partners
• Maintain accurate and confidential business records

Qualifications

• Minimum 5 years of experience supporting CEO or C-level executive staff
• Legal background or contract review and negotiation experience
• Ability to manage multiple priorities with minimal supervision
• High level of professionalism, discretion, accuracy, and attention to detail
• Strong Microsoft Excel skills are required
• Excellent organizational, written, and verbal communication skills
• Salary: $75,000–$95,000 annually, estimated expected range depending on qualifications and experience
• Health, dental, and vision insurance
• 401(k)
• Paid time off and holidays

This is a 100% in-office position located in Santa Ana, California. There is no opportunity for hybrid or remote work.

We are seeking someone interested in building a long-term career with a growing company and becoming a valued member of our team.

Disclosure

Benefits are per Company Plan. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, references, education and credentials.

Employment is at-will. ProMedix participates in E-Verify. Offers may be contingent on background checks per California ICRAA/FCRA. Reasonable accommodations available upon request. ProMedix maintains a drug-free workplace.