Executive Assistant 2

3M HEALTHCARE; Tinley Park (IL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Total rewards program

Work-life balance

Generous time off

Parental leave

401(k) match

Job summary

Panduit is seeking a proactive Executive Assistant to partner with the CTO and senior leaders, managing complex calendars, travel, meetings, and confidential projects. You will coordinate domestic and international travel, plan events, draft correspondence, and streamline administrative operations to maximize executive efficiency.

You will be in the office about 50% of the time, supporting leaders and teams across business units while upholding discretion and sound judgment in high‑impact

Qualifications

• Education: High school diploma required; university coursework or business training a plus.
• Experience: 7–9 years as an executive assistant handling complex calendars and multi‑executive coordination.
• Skills: Proficient in Outlook and the listed systems; strong organization, communication, attention to detail and collaboration.

Responsibilities

• Manage complex executive calendars, prioritizing meetings and resolving conflicts.
• Coordinate meetings with AV setup, materials, catering, room setup and visitor registration.
• Support consultant forums with logistics, travel, materials and onsite support.
• Plan and execute special projects, trainings and workshops with ownership of outcomes.
• Track critical tasks to ensure deadlines, approvals and updates are completed.
• Act as trusted partner with leadership and internal/external stakeholders.
• Draft and manage confidential correspondence, reports and presentations.
• Arrange domestic and international travel itineraries, visas, logistics and expenses.

Skills

Organization

Communication

Attention to detail

Collaboration

Education

High school diploma

Tools

Microsoft Outlook

Fusion

Document Management System

At Your Service

Workday

Job description

At Panduit, we don’t just offer a job – we offer a career where your contributions directly impact our customers, the environment and our company’s success. You’ll have the opportunity to grow, innovate, and be a part of an inclusive team that celebrates both individual and collective achievements.

The Executive Assistant is a strategic partner to the CTO, SVP of Industrial Electrical Infrastructure, and SVP of Network Infrastructure and their teams, driving seamless operations across calendars, travel, communications, and high-priority initiatives. This role manages domestic and international travel, coordinates executive meetings and large-scale events, and ensures leaders are prepared for every engagement. Acting with exceptional judgment and discretion, the Executive Assistant handles confidential information, supports special projects, oversees policy and procedure management, and streamlines administrative operations to maximize executive efficiency and organizational impact.

If you’re a proactive, resourceful professional who can anticipate needs, isn’t afraid to ask questions, and enjoys being a trusted partner to leaders, we’d love to hear from you!

What You Will Do

• Manage complex executive calendars, including prioritizing meetings and resolving scheduling conflicts.
• Coordinate seamless meeting execution, including AV setup, presentation collation and uploads, catering coordination, room setup, and visitor registration.
• Coordinate and support consultant forums throughout the year, including logistics, meeting planning, catering, travel coordination, presentation materials, and onsite support.
• Plan and execute special projects, trainings, and workshops with full ownership of deliverables and outcomes.
• Prioritize, track, and coordinate critical tasks to ensure deadlines, approvals, and organizational updates are completed efficiently.
• Act as a trusted executive partner, exercising sound judgment, professionalism, and initiative while collaborating with leadership, internal teams, and external stakeholders.
• Serve as the Policy & Procedure Documentation Coordinator, maintaining and organizing policies and procedures across the Business Units.
• Draft and manage correspondence, reports, presentations, and confidential materials with professionalism and discretion.
• Coordinate domestic and international travel arrangements, including itineraries, visas/passports, logistics, and expense reporting.

What You Will Bring

• Education: High school diploma required. University coursework or business training a plus.
• Experience: 7-9 years working as an executive assistant, managing complex calendars, dealing with shifting priorities, and managing multiple executive teams. Experience with event planning and AI a plus.
• Skills: Proficiency in Microsoft Outlook, including complex calendar management, as well as experience with Fusion, Document Management System, At Your Service and Workday. Strong organization, communication, attention to detail, and collaboration skills.

What We Can Offer You

• Competitive Pay & Benefits: Enjoy a robust Total Rewards Program that includes health, financial benefits, and more.
• Work-Life Balance: Flexible work options to help you achieve the perfect work-life balance. This role will require you to be in the office 50% of the time (schedule based on manager's discretion).
• Generous Time Off: Take advantage of our generous vacation, sick days, holidays, plus a volunteer day to give back to the community.
• Retirement & Growth: 401(k) match, profit sharing, and abundant growth and development opportunities to help you advance your career.
• Parental Leave: Because we care about your family and your future.
• Compensation: The expected base pay range for this role is $35 - $45 an hour. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, qualifications, as well as market and business considerations.

Applicants must be currently authorized to work in the United States on a full-time basis. Panduit will not sponsor applicants for work visas now or in the future. All roles, including remote positions, require an in-person interview as part of the hiring process.

We’re an Equal Opportunity Employer, dedicated to creating an inclusive workplace for all.

Work ShiftDay (United States of America)