Executive Assistant

Power Solutions International

Itasca (IL)

On-site

USD 65,000 - 80,000

Full time

7 days ago

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Benefits offered by this job

Medical, dental, and vision

Pet insurance

401k match

Life insurance and AD&D

Short- and long-term disability

Employee assistance program

Job summary

Power Solutions International in Itasca, IL is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership, manage calendars, travel, and prepare executive materials.

The ideal candidate has at least 2 years of executive support experience, strong discretion, and proficiency with Microsoft Outlook, PowerPoint, Excel, Word, and Teams. A Bachelor's degree is preferred.

Qualifications

Bachelor's degree preferred.
At least 2+ years of executive administrative experience, preferably supporting C-suite or senior executives.
Experience in a public company, manufacturing, industrial, or similarly fast-paced corporate environment is preferred.

Responsibilities

Provide day-to-day administrative support to senior executive leadership.
Manage complex calendars, appointments, meetings, and executive priorities.
Screen and prioritize meeting requests and communications.
Handle confidential and sensitive information with discretion.
Coordinate travel arrangements and expense reports.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

Job description

Job Details

Job Location: IL 1465 - Itasca, IL 60143

Position Type: Full Time

Education Level: High School

Salary Range: $65,000.00 - $80,000.00

Job Shift: 1st Shift

Job Category: Admin - Clerical

Pay Range: $65,000 - $80,000/year

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and organizational support to senior executive leadership. The successful candidate will be a trusted partner who can manage complex schedules, coordinate meetings and travel, prepare executive-level materials, and help ensure priorities and follow-up actions are executed effectively.

This role requires strong judgment, discretion, attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced and dynamic business environment.

Executive & Administrative Support

Provide day-to-day administrative support to senior executive leadership.
Manage complex calendars, appointments, meetings, and executive priorities.
Proactively identify scheduling conflicts and recommend solutions.
Screen and prioritize meeting requests, communications, and other demands on executive time.
Handle confidential and sensitive business information with a high degree of discretion and professionalism.

Meeting Coordination & Follow-Up

Coordinate leadership, customer, Board, investor, banking, and other important meetings as needed.
Prepare meeting agendas, presentation materials, briefing documents, and supporting information.
Take meeting notes and maintain clear action-item lists when requested.
Track commitments, deadlines, and follow-up items to help ensure timely completion.
Coordinate with internal functions and external parties to obtain information required for executive meetings.

Travel & Expense Management

Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
Anticipate travel requirements and proactively address schedule changes or disruptions.
Prepare and process expense reports accurately and on a timely basis.
Maintain appropriate travel and expense documentation.

Communications & Document Support

Draft, review, format, and proofread emails, correspondence, presentations, reports, and other executive communications.
Assist in preparing PowerPoint presentations and Excel-based information for management and executive meetings.
Maintain organized electronic files and executive records.
Support distribution and coordination of confidential materials.

Cross-Functional Coordination

Serve as an effective liaison between executive leadership and employees, customers, suppliers, professional advisors, and other external stakeholders.
Work closely with Finance, Operations, Sales, Engineering, Human Resources, Legal, and other functions as required.
Facilitate communication and information flow across functions and help resolve administrative or scheduling issues.
All other duties as assigned by management

Requirements

Bachelor's degree preferred.
At least 2+ years of executive administrative experience, preferably supporting C-suite or senior executives.
Experience working in a public company, manufacturing, industrial, or similarly fast-paced corporate environment is preferred.
Strong proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and Teams.
Excellent written and verbal communication skills.
Strong organizational, planning, and time-management capabilities.
Demonstrated ability to manage multiple priorities and deadlines with limited supervision.
High level of accuracy and attention to detail.
Strong interpersonal skills and ability to work effectively with individuals at all levels of an organization.
Ability to exercise sound judgment and maintain strict confidentiality.
Flexibility to accommodate changing executive priorities and occasional activities outside normal business hours.

Key Competencies

Proactive and resourceful – anticipates needs rather than waiting for direction.
Highly organized – effectively manages multiple priorities, schedules, and follow-up items.
Strong judgment – understands priorities and knows when issues require executive attention.
Professional and discreet – handles confidential information appropriately.
Detail-oriented – produces accurate, high-quality work.
Strong communicator – communicates clearly and professionally with internal and external stakeholders.
Accountable – takes ownership of assignments and follows through to completion.
Adaptable – remains effective when schedules and priorities change quickly.

Company Culture & Benefits

Power Solutions International is an EOE disability/vet company offering a drug-free workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.