Executive Assistant

Equinix; Redwood City (CA); On-site; USD 84,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

PTO & holidays

Employee Assistance Program

Job summary

Equinix is seeking an Executive Assistant to support senior leaders in a fast-paced, global environment. The role requires strong calendar management, travel planning, expense processing, and cross-functional coordination across multiple time zones.

You will partner with other Executive Assistants, manage critical documents and events, and help drive confidential projects while upholding discretion and professionalism.

Qualifications

• 5+ years’ work experience in a global corporate environment.
• 5+ years supporting senior executives.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook (Visio, Teams, SharePoint preferred).
• Ability to prioritize in a fast-paced environment with little oversight.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proactive problem-solving and strong decision-making skills
• Excellent written and verbal communication skills
• AI fluency and comfortable experimenting with AI to improve insights and productivity
• Experience working in a culturally diverse and global company preferred

Responsibilities

• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
• Act as the point of contact between the supported executives and internal or external colleagues
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare, review, and track expense reports
• Manage purchase orders and approve invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
• Plan and organize special events
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Demonstrate discretion and a commitment to maintain confidentiality at all times
• Other ad hoc duties as assigned

Skills

Executive support

Calendar management

MS Office proficient

Communication skills

AI fluency

Multicultural environment

Tools

Word

Excel

PowerPoint

Outlook

Visio

Teams

SharePoint

Job description

Who are we?

Equinix is the world’s digital infrastructure company, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

Who are we?

Equinix is the world’s digital infrastructure company, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact.You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

Job Summary

We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high‑paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.

• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
• Act as the point of contact between the supported executives and internal or external colleagues
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare, review, and track expense reports
• Manage purchase orders and approve invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
• Plan and organize special events
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Demonstrate discretion and a commitment to maintain confidentiality at all times
• Other ad hoc duties as assigned

Qualifications

• 5+ years’ work experience performing tasks similar to those above in a global corporate environment
• 5+ years supporting senior executives
• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast‑paced environment with little oversight
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proactive problem‑solving and strong decision‑making skills
• Excellent written and verbal communication skills
• AI fluency and comfortable experimenting with AI to improve insights and productivity
• Experience working in a culturally diverse and global company preferred

Targeted Pay Range

United States - Redwood City Office GHQ: 84,000 - 126,000 USD / Annual

Our pay ranges reflect the minimum and maximum target for new hire pay for the full‑time position determined by role, level, and location.

The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs.

Individual pay is based on additional factors including job‑related skills, experience, and relevant education and/or training.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

Equinix Benefits

As an employee, you become important to Equinix’s success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we’re providing you with the best package possible. So, wherever you are in your career and life, you’ll be able to enhance your experience and bring your whole self to work.

Employee Assistance Program

An Employee Assistance program is available to all employees.

US Benefits

• Insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members.
• Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future.
• Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge. Eligibility requirements apply to some benefits. Benefits are subject to change and may be subject to specific plan or program terms.

Equal Employment Opportunity

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affiant employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Artificial Intelligence

We use artificial intelligence in our hiring process. Learn more here.

This posting is for a backfill position, meaning it is to fill an existing vacancy within our organization.