Executive Assistant #1219

United States Senate Sergeant at Arms; Washington (District of Columbia); On-site; USD 74,000 - 80,000; Full time

Job summary

The United States Senate Sergeant at Arms seeks an Executive Assistant to support senior leaders in the Office of Security, Emergency Preparedness, and Continuity. The role manages calendars, coordinates meetings and high-priority events, and performs executive-level administrative work with discretion.

Requirements include a High School Diploma or GED and 3–5 years of administrative support experience, strong Microsoft Office skills, and the ability to handle confidential information in a

Qualifications

• High School Diploma or GED.
• 3–5 years of experience in administrative support and scheduling.
• Skills assessment may be conducted during hiring.

Responsibilities

• Schedules meetings and other important events for executive-level staff.
• Performs payroll and finance support and asset management.
• Prepares and monitors sensitive personnel actions and documentation.
• Researches and prepares reports, newsletters, and presentations.
• Coordinates leadership review and updates policy documentation.
• Performs COR responsibilities for information services contracts.

Skills

Scheduling

Microsoft Office Suite

Education

High School Diploma or GED

Tools

Outlook

Excel

SharePoint

Teams

Job description

Target Hiring Range: $74,347 - $79,900

Department: Office of Security, Emergency Preparedness, and Continuity

Posting Date Range: 8/12/2026-8/26/2026

Pay Grade Range: $74367-$130143

Work Hours: 8:30 am - 5:30 pm

FLSA Status: Exempt

Work Location Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 11:59pm EST. Late applications will not be accepted.

Job Description

The Executive Assistant supports U.S. Senate Sergeant at Arms senior leaders within the Office of Security, Emergency Preparedness, and Continuity, providing comprehensive executive-level administrative and organizational support in a mission-critical environment. The incumbent manages schedules for senior leaders, coordinates meetings, briefings, and high-priority events, and adapts to changing operational priorities and unforeseen requirements. Work involves a combination of sensitive personnel and program assignments performed on behalf of the Assistant and Deputy Assistant Sergeants at Arms and is distinguished by advanced, senior-level administrative work. Work is performed with considerable independence under the general supervision of the Assistant and Deputy Assistant Sergeant at Arms and is reviewed for the quality and quantity of work performed and adherence to policies and procedures. The incumbent is expected to exercise sound judgment, discretion, and professionalism in handling sensitive information.

Key Accountabilities/Essential Job Duties

• Schedules meetings and other important events for executive-level ASAA. Resolves scheduling conflicts and rearranges daily schedules as required by established priorities and unforeseen events.
• Performs administrative tasks such as payroll and finance support and asset management.
• Prepares and monitors a variety of sensitive and confidential personnel actions and documentation.
• Researches, develops, and facilitates a variety of reports, digests, newsletters, email announcements, correspondence, and presentations.
• Performs policy coordinator duties, including coordinating leadership review and editorial tracking, and prepares and updates policy office process guidance documentation.
• Performs COR responsibilities for information services contracts.
• Other duties as assigned.

Job Specifications

Required Education

High School Diploma or GED.

Required Work Experience

• 3-5 years of experience in administrative support and scheduling.

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

Desired Qualifications

• This position requires strong organizational skills, excellent interpersonal and communication skills, and the ability to effectively use the full suite of Microsoft Office applications, including Excel, OneNote, Outlook, PowerPoint, SharePoint, Teams, and Word.

Working Conditions

• No exceptional physical demands.

Conditions of Employment

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C. 1157 or granted asylum under 8 U.S.C. 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA's benefits, please visit https://sen.gov/OPPW.

Accommodations

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [e-mail] with "Accommodation" in the subject line.