Executive Assistant #1219

Sergeant at Arms of the United States Senate; Washington, Northern (District of Columbia, KY); Hybrid; USD 74,000 - 80,000; Full time

Benefits offered by this job

Student loan reimbursement

Professional development

Transportation subsidy

TSP/retirement savings

Employee Assistance Program

Job summary

Sergeant at Arms of the United States Senate is seeking an Executive Assistant to support senior leaders in the Office of Security, Emergency Preparedness, and Continuity. The role handles executive schedules, meetings, briefings, and high-priority events in a mission-critical environment.

The incumbent will perform advanced administrative work with independence, handling sensitive information while ensuring policy adherence and professional discretion in a dynamic setting.

Qualifications

• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Schedules meetings and events for executive-level staff.
• Performs payroll and finance support and asset management.
• Prepares and monitors sensitive personnel actions and documentation.
• Researches and develops reports, newsletters, and presentations.
• Coordinates leadership review and editorial tracking; updates policy guidance.

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Executive Assistant #1219

Target Hiring Range: $74,347 - $79,900

Department: Office of Security, Emergency Preparedness, and Continuity

Posting Date Range: 8/12/2026-8/26/2026

Pay Grade Range: $74367-$130143

Hours: 8:30 am - 5:30 pm

FLSA Status: Exempt

Work Location Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 11:59pm EST. Late applications will not be accepted.

JOB OVERVIEW

JOB DESCRIPTION

The Executive Assistant supports U.S. Senate Sergeant at Arms senior leaders within the Office of Security, Emergency Preparedness, and Continuity, providing comprehensive executive-level administrative and organizational support in a mission-critical environment. The incumbent manages schedules for senior leaders, coordinates meetings, briefings, and high-priority events, and adapts to changing operational priorities and unforeseen requirements. Work involves a combination of sensitive personnel and program assignments performed on behalf of the Assistant and Deputy Assistant Sergeants at Arms and is distinguished by advanced, senior-level administrative work. Work is performed with considerable independence under the general supervision of the Assistant and Deputy Assistant Sergeant at Arms and is reviewed for the quality and quantity of work performed and adherence to policies and procedures. The incumbent is expected to exercise sound judgment, discretion, and professionalism in handling sensitive information.

Key Accountabilities/Essential Job Duties

• Schedules meetings and other important events for executive-level ASAA.


• Resolves scheduling conflicts and rearranges daily schedules as required by established priorities and unforeseen events.


• Performs administrative tasks such as payroll and finance support and asset management.


• Prepares and monitors a variety of sensitive and confidential personnel actions and documentation.


• Researches, develops, and facilitates a variety of reports, digests, newsletters, email announcements, correspondence, and presentations.


• Performs policy coordinator duties, including coordinating leadership review and editorial tracking, and prepares and updates policy office process guidance documentation.


• Performs COR responsibilities for information services contracts.


• Other duties as assigned.

JOB SPECIFICATIONS

Required Education

High School Diploma or GED.

Required Work Experience

• 3–5 years of experience in administrative support and scheduling.

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

Desired Qualifications

• This position requires strong organizational skills, excellent interpersonal and communication skills, and the ability to effectively use the full suite of Microsoft Office applications, including Excel, OneNote, Outlook, PowerPoint, SharePoint, Teams, and Word.

Working Conditions

• No exceptional physical demands.

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non‑citizen U.S. national under federal law).
Employment is contingent on background / security investigation results.

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefitspackage for all SAA staff. Our benefits extend beyond health care coverage tohelp provide employees with student loan reimbursement, professionaldevelopment, transportation subsidy, TSP/retirement savings, access to ourEmployee Assistance Program, and more! For more information regarding SAA’sbenefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [e-mail] with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use https://sen.gov/OPPW to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.


• Late applications for veterans’ preference will not be considered.


• Documentation to obtain veterans’ preference will not be considered if attached to the job application.


• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [e-mail].


• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.