Executive Assistant 1

Cme Group; Montgomery (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

CME Group is seeking an Executive Assistant I to support senior executives with calendar management, travel planning, and communications across multiple teams. The role emphasizes discretion, organization, and dependable delivery of high-quality administrative services in a fast-paced environment.

You will coordinate onsite meetings, handle confidential information, prepare reports, and assist with cross-functional initiatives within CME Group's corporate development and strategy teams.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage schedules and coordinate meetings for senior leaders.
• Coordinate onsite meetings, rooms, food, and security details.
• Triage communications and prioritize information for executives.
• Assist in development of division-wide communications from leadership.
• Monitor project status and deliverables for timely updates.
• Prepare expense reports for executives and CME Ventures.
• Plan comprehensive international and domestic travel.
• Backup CFO Executive Assistant as needed.
• Support onboarding and team meetings for regional offices.

Skills

Executive support

Calendar management

Discretion

Communication

Tools

Microsoft Word

Excel

PowerPoint

Access

SharePoint

Confluence

Google Workspace

Concur

Workday

Job description

About The Role

The Executive Assistant 1 provides administrative support and client services for senior executives and their team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates excellent customer service, a detailed knowledge of organizational operations, procedures, and personnel policies.

Principal Accountabilities

• Manage schedules and coordinate meetings for the Managing Director of Strategy and two Executive Directors of Corporate Development.
• Assist with coordinating customer and other visitor meetings that happen onsite, securing a room; food or beverage if needed and ensuring security has visitor information.
• Assist in management of communications received by members of the executive team to streamline process for executives and ensure information is prioritized based upon importance or other guidelines as assigned by the executive team.
• Assist in the development of division or department wide communications from executive leadership to staff.
• Assist with identifying, monitoring, and communicating project status, milestones, and deliverables to ensure successful delivery of information to the appropriate parties.
• Manage confidential and highly sensitive information regarding the executives and/or area supported. Demonstrate a high degree of discretion when handling said information containing private or secure information for executives.
• Organize and compile information for executives and their team on various office reports to ensure accuracy and consistency of information organization-wide.
• Prepare expense reports for executives, including for CME Ventures.
• Provide comprehensive travel planning (international and domestic) for executives and assist at times their team members.
• Workday Payroll time delegate for Strategy and Business Development team.
• Finance Talent Champions Coordinator – scheduling speakers within the division and across the company for division events/activities and logistics around those events; creating agenda/schedules for the year along with social events for the Chicago team, Boot camp sessions for new employees and charity events.
• Participate in team meetings (both leadership and full team meetings) – may need to be flexible 1 or 2 meetings a month for early start full team and Finance Talent Champions events.
• Assist with Chicago team onboarding of new employees.
• Coordinate with Corporate Security’s Office on materials for Executive Committee and Board meetings.
• Back-up to CFO Executive Assistant when needed.

Skills & Software Requirements

• Proficient in Microsoft Word, Excel, PowerPoint, Access, SharePoint, Confluence, Google Workspace, Concur, Workday Systems.

Company Information

CME Group (www.cmegroup.com) is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide; transform industries; and build a career shaping tomorrow. We invest in your success and you own it, all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

Equal Opportunity Statement

At CME Group, we embrace our employees’ diverse experiences, cultures and skills, and work to ensure that everyone’s perspectives are acknowledged and valued. As an equal opportunity employer, we recognize the importance of a diverse and inclusive workplace and consider all potential employees without regard to any protected characteristic.