Executive Assistant (Job ID: SEAGOL1EA)

Inside Out Hiring; United States; À distance; USD 19 000 - 26 000; Plein temps

Avantages offerts par ce poste

Remote work

Résumé du poste

Inside Out Hiring is seeking an experienced Executive Assistant to support a founder in a remote, globally distributed environment. You will own calendar management, inbox triage, task tracking, and SOP maintenance, using Claude and other AI tools to boost productivity.

The role requires proactive foresight, confidentiality, and flawless English communication, with full availability during Central Time business hours.

Qualifications

• Proven senior EA experience supporting C-suite executives or founders.
• Ability to anticipate founder needs and act proactively without direction.
• Hands-on experience using AI tools (Claude) to build materials and automate workflows.
• Discretion handling confidential information with sound judgment.
• Experience building or maintaining SOPs, playbooks, and documentation systems.
• Fluent written and verbal English; available during US Central Time business hours.

Responsabilités

• Calendar and inbox management, prioritizing and drafting responses.
• Coordinate day-to-day operations and track priorities to completion.
• Create and maintain SOPs and playbooks for EA functions and related processes.
• Leverage Claude and other AI tools to draft materials, dashboards, and workflows.
• Serve as primary contact for internal teams and external clients as needed.
• Handle personal admin and vendor communications with discretion.

Connaissances

EA Experience

Proactive Foresight

AI Proficiency

Confidentiality

Process Documentation

English Communication

Outils

Google Workspace

Asana

Slack

Zoom

Notion

1Password

Dropbox

Canva

Claude

Description du poste

Exciting Remote Opportunity! We're Hiring an Executive Assistant!

Are you an experienced, senior-level Executive Assistant with strong proactive foresight, AI fluency, and independent critical thinking? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as the operational right-hand partner to the Founder of an expanding international healthcare and wellness technology company!

Job Details at a Glance

• Job Title: Executive Assistant

• Job ID: SEAGOL1EA

• Industry: Healthcare / Wellness Technology

• Location: LATAM preferred / South Africa

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)

• Salary: $2,000 USD / month

• Target Start Date: Within 2 Weeks

About the Client

Our client operates in the healthcare and wellness technology space, supporting a distributed global workforce and client base spanning the United States, Philippines, Brazil, Latin America, India, and Europe. To free up executive bandwidth from day-to-day operational details, the founder is hiring a high-caliber Executive Assistant to buy back mental bandwidth and drive focus toward strategic business growth.

About the Role

You will serve as the right hand to the founder—owning calendar management, inbox triage, task tracking, and executive administration. Operating with independent judgment, you will bring structured solutions rather than waiting for instructions, leverage AI tools (specifically Claude) as a daily thinking partner, and maintain SOPs, dashboards, and workflows to optimize daily operations.

Key Responsibilities

• Calendar & Inbox Management: Own the founder\'s calendar and inbox—prioritizing, triaging, and drafting responses on the founder\'s behalf.

• Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.

• SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.

• AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.

• Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the founder\'s tone and priorities.

• Personal Admin & Vendor Coordination: Handle personal administrative support with discretion, and assist with vendor communications and payment-related workflows within secure protocols.

Qualifications & Skills

Non-Negotiable Requirements:

• Proven EA Experience: Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.

• Proactive Foresight & Initiative: Ability to anticipate founder needs, look ahead at upcoming priorities, and propose solutions independently before being asked.

• AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to build materials, refine processes, and create automated workflows.

• Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.

• Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.

• Communication & Schedule: Flawless written and verbal English skills; full availability during US Central Time (CT) business hours.

Tech Stack Used:

• Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)

• Project Management & Tasks: Asana

• Communication: Slack, Zoom

• Security & Docs: 1Password, Notion, Dropbox

• Design & AI: Canva, Vibe, Claude, Deel