Executive Assistant

Capovilla & Williams; Woodstock (GA); On-site; USD 43,000 - 58,000; Full time

Job summary

Capovilla & Williams seeks a highly organized Executive Assistant to provide direct, in-person support to the CEO in Woodstock, GA. The role blends executive support, office coordination, client communication, and basic legal/paralegal tasks.

This is an in-office position requiring regular attendance. Responsibilities include calendar management, meeting coordination, travel planning, document preparation, and liaising with clients, vendors, and attorneys.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Professional and confident when communicating with clients.
• Strong writing, proofreading, and document preparation skills.
• Ability to manage multiple priorities and stay organized in a fast-paced environment.
• Comfortable working independently and taking initiative.

Responsibilities

• Manage CEO calendars, appointments, and day-to-day scheduling.
• Coordinate internal and external meetings, calls, and calendar invites.
• Prepare for meetings and deadlines; monitor deadlines and follow-up items.
• Coordinate business travel arrangements (flights, hotels, transport).
• Assist with emails, reports, and document preparation; liaise with clients, vendors, and outside contacts.
• Provide occasional personal assistant support as needed to the CEO.

Skills

Organizational skills

Time-management

Written and verbal communication

Professional client communication

Attention to detail

Proactive mindset

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Zoom

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct, in-person support to our CEO.

This is a hands-on position that combines executive support, office coordination, client communication, and basic legal/paralegal responsibilities. The ideal candidate is someone who takes initiative, communicates professionally, stays organized in a fast-paced environment, and enjoys being the person who keeps things moving behind the scenes.

This is an in-person position and requires regular attendance in the office. This is not a remote or hybrid role.

What You'll Do

Executive & Administrative Support

• Manage calendars, appointments, meetings, and day-to-day scheduling for the CEO
• Coordinate internal and external meetings, conference calls, Zoom/Teams meetings, and calendar invitations
• Help keep the CEO organized and prepared for upcoming meetings and deadlines
• Monitor important deadlines, appointments, and follow-up items
• Coordinate business travel, including flights, hotels, transportation, and itineraries
• Assist with emails, correspondence, reports, and document preparation
• Coordinate with employees, clients, vendors, and other outside contacts
• Assist with special projects and general day-to-day office needs
• Provide occasional personal assistant support, including appointments, reservations, scheduling, and other reasonable requests

Client & Legal Support

• Communicate professionally with clients regarding scheduling, documents, and routine case-related matters
• Follow up with clients regarding outstanding information or documentation
• Assist with maintaining consistent client communication
• Draft basic client correspondence, letters, emails, and routine documents for attorney review
• Proofread, format, and organize legal and business documents
• Maintain accurate client and case information in the firm's case management system
• Schedule client meetings, attorney conferences, and other case-related appointments
• Assist attorneys and legal staff with basic administrative and paralegal tasks as needed

What We're Looking For

• Previous experience as an Executive Assistant, Legal Assistant, Paralegal, Administrative Assistant, or similar professional role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Professional and confident when communicating with clients
• Strong writing, proofreading, and document preparation skills
• Exceptional attention to detail and follow-through
• Ability to manage multiple priorities and adjust when schedules change
• Comfortable working independently and taking initiative
• Ability to handle confidential and sensitive information with discretion
• Proficiency with Microsoft Outlook, Word, Excel, Teams, Zoom, and similar business applications
• Law firm or professional services experience preferred
• Experience with legal case management software is a plus

Who Will Succeed in This Role?

We're looking for someone who can become a trusted right hand to our CEO.

Your day may include managing executive calendars, coordinating an important meeting, communicating with a client, preparing correspondence, organizing documents, and making sure an upcoming deadline doesn't get missed.

The right person doesn't need to be told every next step. You should be comfortable identifying what needs attention, asking the right questions, following through, and helping leadership stay organized and focused.

Employment: Full-Time

Work Arrangement: In-Person Woodstock, ga

Compensation: $50,000

If you're dependable, organized, professional, and looking for an opportunity to work closely with executive leadership while gaining exposure to the operational and legal sides of a law firm, we'd like to hear from you.