Executive Assistant

SAK Management; Wheeling (IL); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

SAK Management is seeking a highly organized Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced healthcare-focused environment. The role combines contract management, records organization, and senior leadership assistance to drive key business initiatives.

You will manage calendars, travel, and correspondence while maintaining confidential information and supporting due diligence, regulatory requests, and special projects as needed.

Formación

• Paralegal certification or relevant experience is preferred.
• Support to executives and legal teams requires professionalism.
• Experience in healthcare or PE-backed environments is a plus.
• Strong organizational and confidentiality skills.
• Proficiency with Word, Excel, PowerPoint, and Outlook.

Responsabilidades

• Assist with contracts, legal documents, and corporate records.
• Maintain organized legal files and contract databases.
• Support due diligence, regulatory requests, and special projects.
• Track deadlines, renewals, and filings.
• Provide admin support to senior leadership: calendar, travel, expense reports.
• Prepare meeting materials and executive correspondence.
• Coordinate communications and follow up on action items.
• Handle sensitive information with discretion.
• Assist with other priorities in a fast-changing environment.

Conocimientos

Organizational skills

Written and verbal communication

Multitasking and prioritization

Discretion and confidentiality

Problem solving

Educación

Paralegal certification or relevant paralegal experience

Herramientas

Microsoft Office

Descripción del empleo

We are a dynamic healthcare company focused on operational improvement, financial performance, and business transformation. We are seeking a highly organized, proactive, and detail-oriented Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced, evolving environment.

This is an excellent opportunity for a resourceful professional who thrives on solving problems, managing competing priorities, maintaining confidentiality, and helping leadership execute key business initiatives.

Key Responsibilities

Legal & Paralegal Support

• Assist with the preparation, review, organization, and tracking of contracts, legal documents, corporate records, and correspondence.

• Maintain organized legal files, contract databases, compliance documentation, and corporate records.

• Support due diligence, litigation matters, regulatory requests, and other special projects as needed.

• Track deadlines, renewals, filings, and other time-sensitive legal obligations.

Executive & Administrative Support

• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Prepare agendas, meeting materials, presentations, reports, and executive correspondence.

• Coordinate communications and follow up on action items to ensure timely execution.

• Manage sensitive information with discretion and professionalism.

• Assist with special projects, operational initiatives, and other priorities in a rapidly changing business environment.

Qualifications

• Paralegal certification or relevant paralegal experience preferred.

• Prior experience supporting executives, legal teams, or senior management.

• Experience in healthcare, healthcare services, private equity-backed businesses, restructuring, or turnaround environments is a plus.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities, meet deadlines, and adapt quickly to changing needs.

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Sound judgment, discretion, initiative, and a strong sense of accountability.

The Ideal Candidate

You are a hands-on, solutions-oriented professional who anticipates needs rather than waits for instructions. You are comfortable working in an entrepreneurial environment where priorities can shift quickly, collaboration is essential, and your contributions have a direct impact on the business.

You bring a combination of legal acumen, executive presence, operational discipline, and a willingness to roll up your sleeves to get things done.

Why Join Us?

• Work closely with senior leadership on meaningful business initiatives.

• Gain exposure to healthcare operations, business transformation, and strategic decision-making.

• Join a collaborative, action-oriented team focused on results.

• Play an integral role in helping a healthcare organization navigate change and achieve its objectives.