Executive Assistant

Skilled Nursing of Wheeling; Wheeling (IL); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Skilled Nursing of Wheeling is seeking a highly organized Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced healthcare environment.

You will assist with contracts, corporate records, due diligence, calendar management, travel, and executive correspondence, while safeguarding confidentiality and helping leadership drive strategic initiatives.

Formación

• Paralegal certification or relevant paralegal experience preferred.
• Experience supporting executives, legal teams, or senior management.
• Healthcare industry experience a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsabilidades

• Assist with preparation, review, organization, and tracking of contracts, legal documents, corporate records, and correspondence.
• Maintain organized legal files, contract databases, compliance documentation, and corporate records.
• Support due diligence, litigation matters, regulatory requests, and other special projects as needed.
• Track deadlines, renewals, filings, and other time-sensitive legal obligations.
• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, meeting materials, presentations, reports, and executive correspondence.
• Coordinate communications and follow up on action items to ensure timely execution.
• Manage sensitive information with discretion and professionalism.
• Assist with special projects and operational initiatives in a rapidly changing environment.

Conocimientos

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Deadlines

Discretion

Accountability

Educación

Paralegal certification

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Descripción del empleo

We are a dynamic healthcare company focused on operational improvement, financial performance, and business transformation. We are seeking a highly organized, proactive, and detail-oriented Paralegal / Executive Assistant to provide critical legal, administrative, and executive support in a fast-paced, evolving environment.

This is an excellent opportunity for a resourceful professional who thrives on solving problems, managing competing priorities, maintaining confidentiality, and helping leadership execute key business initiatives.

Key Responsibilities

Legal & Paralegal Support

• Assist with the preparation, review, organization, and tracking of contracts, legal documents, corporate records, and correspondence.

• Maintain organized legal files, contract databases, compliance documentation, and corporate records.

• Support due diligence, litigation matters, regulatory requests, and other special projects as needed.

• Track deadlines, renewals, filings, and other time-sensitive legal obligations.

Executive & Administrative Support

• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Prepare agendas, meeting materials, presentations, reports, and executive correspondence.

• Coordinate communications and follow up on action items to ensure timely execution.

• Manage sensitive information with discretion and professionalism.

• Assist with special projects, operational initiatives, and other priorities in a rapidly changing business environment.

Qualifications

• Paralegal certification or relevant paralegal experience preferred.

• Prior experience supporting executives, legal teams, or senior management.

• Experience in healthcare, healthcare services, private equity-backed businesses, restructuring, or turnaround environments is a plus.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities, meet deadlines, and adapt quickly to changing needs.

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Sound judgment, discretion, initiative, and a strong sense of accountability.

The Ideal Candidate

You are a hands-on, solutions-oriented professional who anticipates needs rather than waits for instructions. You are comfortable working in an entrepreneurial environment where priorities can shift quickly, collaboration is essential, and your contributions have a direct impact on the business.

You bring a combination of legal acumen, executive presence, operational discipline, and a willingness to roll up your sleeves to get things done.

Why Join Us?

• Work closely with senior leadership on meaningful business initiatives.

• Gain exposure to healthcare operations, business transformation, and strategic decision-making.

• Join a collaborative, action-oriented team focused on results.

• Play an integral role in helping a healthcare organization navigate change and achieve its objectives.