Executive Assistant

Faith Church St Louiscom Inc; West Palm Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Faith Church St Louiscom Inc seeks an Executive Assistant to provide high-level administrative support to Lead Pastors. The role includes managing calendars, arranging travel, preparing reports, and handling correspondence.

It requires discretion, integrity, and a mature Christian outlook aligned with church values. The position is full-time, on-site, with typical weekly hours and occasional evening or weekend commitments for events and services.

Qualifications

• High school diploma and five years administrative experience.
• Strong written and verbal communication skills.
• Ability to manage calendars and travel arrangements for pastors.
• Commitment to integrity and confidentiality.

Responsibilities

• Manage Pastor's calendar and travel.
• Prepare meeting agendas.
• Pull monthly stats and reports (open rates, revenue, etc).
• Coordinate events and staff meetings.
• Respond to social media comments/DMs.
• Create and maintain administrative documents.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Time management

Organization

Administrative skills

Independent work

Flexibility

Discretion and judgment

Education

High school diploma

Associate degree

Bachelor’s degree

Job description

SummaryThe executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Personal:Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministryPassionate about tithing at least 10% of your income to what God is doing through the vision of Faith ChurchInvest in and lead a minimum of 2 of 3 Faith Church connect groups annuallyBe responsible for developing & multiplying Dream TeamAvoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situationsAttend services regularly with your entire familyMaintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this churchBelieves and operates in the gifts of the SpiritWholeheartedly believes in the empowerment of women in Pastoral leadershipFully devoted follower of ChristPerson of Godly character and integrityLoves Faith Church and lives our vision and cultureIn alignment with “What We Believe” and “Leadership Core Values”Attend weekly Staff MeetingPersonal social media posts in regards to Church activity must be aligned exclusively with Faith ChurchEssential Duties & Responsibilities:Pastors CalendarPastors TravelPreparing meeting agendasPulling and recording monthly number’s (open rates, COF, revenue, ratings, etc)Helping respond to social media comments / DM’sResearch for events/messages/projectsFL Staff Events / FL Staff Christmas / FL GiftsICMM & HHOF budget sheets/organization for after eventsSpreadsheets with giftsMonitoring PNs websiteConsultations / coaching invoicesPN speaking engagementsICMM executing/planningHHOF executing/planningFL Guest SpeakersFL Nicole Crank Show shoots: day of coordinating with DT to be onsite.Travel/TV shoot/event readiness (all that entails)Printing of booksPhotos / Socials if neededMastermind Leads/applications/interviewsPW list/wocoOther duties as assignedCompetenciesMust have a heart for the Church and be a mature follower of Christ.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent time management & collaboration skillsPersonal Effectiveness/CredibilityExcellent organizational skills and attention to detail.Strong administrative skillsAbility to work independently.Maintain flexibility and technical capacityWork well under pressure / stress management / composureEnjoys a fast paced environmentWork EnvironmentThis job operates in a professional office environment (routinely uses standard office equipment).Physical DemandsOffice time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.Position Type and Expected Hours of WorkThe weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.Sunday: 1 hour on call / setup text scheduleMonday: 9am – 4:30pm + 30 min in the evening to setup text scheduleTuesday: 9am – 4:30pm + 30 min in the evening to setup text scheduleWednesday: 9am – 4:30pm + 30 min in the evening to setup text scheduleThursday: 9am – 4:30pm + 30 min in the evening to setup text scheduleFriday: 9am – 4:30pm + 30 min in the evening to setup text scheduleSaturday: 1 hour on call / setup text scheduleTravelOvernight travel and local day travel may expected for this position around special events, services, and campus openingsRequired Education and ExperienceLevel of experience: Intermediate (practical application)High school diploma.Five years of administrative experience.Preferred Education and ExperienceAssociate’s degree or bachelor’s degree.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.