Executive Assistant to the Executive Pastor

Casas Church; Tucson (AZ); On-site; USD 22,000 - 25,000; Part time

Job summary

Casas Church in Tucson, AZ is seeking an Executive Assistant to partner with the Executive Pastor. This role goes beyond traditional admin support, coordinating calendars, preparing agendas, and driving initiatives across ministries.

You will research options, audit information, manage multiple systems, and ensure deadlines are met with discretion and confidentiality. The position is part-time, in-person, about 24 hours per week, with a welcoming team and a sense of humor.

Qualifications

• Strong organizational, research, analytical, and project management skills.
• Proficiency in Google Workspace and Microsoft 365.
• Comfortable working with data, spreadsheets, shared drives, and multiple systems.
• Part-time, in-person role with weekday office hours.

Responsibilities

• Manage the Executive Pastor’s calendar, appointments, and meetings with proactive scheduling.
• Handle confidential emails, calls, and documents.
• Prepare agendas, take notes, and follow up on action items.
• Draft, proofread, and edit communications, reports, and presentations.
• Support church teams and staff across Casas.

Skills

Google Workspace

Microsoft 365

Data analysis

Project management

Organizational skills

Research

Data handling

Job description

Job DetailsJob Location: TUCSON, AZ 85742Salary Range: $16.50 - $18.50 Hourly

Executive Assistant– Are you the person who naturally turns questions into answers, ideas into action plans, and loose ends into completed projects? We’re looking for a sharp, detail-driven problem solver to partner with our Executive Pastor in a role that goes well beyond traditional administrative support. You’ll help manage projects and initiatives, research questions and options, audit information across systems, track follow-up and deadlines, and work with leaders and staff across Casas to keep important things moving forward. Strong organizational, research, analytical, and project management skills are essential, along with proficiency in Google Workspace and Microsoft 365 and the ability to work confidently with data, spreadsheets, shared drives, and multiple systems. Discretion and confidentiality are critical, as is the ability to use good judgment, ask thoughtful questions, and adapt when priorities shift.This is a part-time, in-person role during weekday office hours (approximately 24 hours per week). If you’re someone who enjoys figuring things out, digging into research, keeping projects on track, and making leaders more effective—and you bring a good sense of humor along the way,we’d love to hear from you!

Qualifications

Primary Responsibilities

Administrative Support

• Manage the Executive Pastor’s calendar, appointments, and meetings with proactive scheduling and prioritization.
• Handle confidential correspondence, emails, calls, and documents.
• Prepare agendas, take notes, and follow up on action items from meetings.
• Draft, proofread, and edit communications, reports, and presentations.
• Support the PastorTeam, CasasCouncil, and Elders as required.

Operational Support

• Anticipate needs and resolve issues before they become problems.
• Track and organize ongoing projects and initiatives to ensure deadlines are met.
• Manage multiple priorities and adapt quickly with grace and composure.
• Able to evaluate competing priorities to focus on what matters most.
• Assist in planning and executing church-wide and staff events.
• Support evening/weekend meetings, events or urgent needs as required.

Relational/Staff Liaison

• Serve as the point of contact for staff needing access to the Executive Pastor.
• Build trust and strong working relationships with staff.
• Exercise discernment and tact in handling sensitive matters.