Executive Assistant

The Revolution TV Inc; Town of Canton (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A community-focused organization seeks an exceptional Executive Assistant to provide high-level administrative support to the Lead Pastor and Leadership Development Pastor. The ideal candidate will excel in managing complex schedules, communications, and projects within a vibrant ministry environment. Strong organizational skills, discretion, and the ability to handle competing demands are essential. This role requires a commitment to the church's vision, dependable attendance, and successful completion of a background check. Competitive candidates will thrive in a fast-paced setting.

Qualifications

• Demonstrated Christian faith commitment.
• Dependable attendance at Revolution Church.
• Valid driver's license and background check cleared.

Responsibilities

• Manage complex calendars for Lead Pastor and Leadership Development Pastor.
• Serve as primary gatekeeper and point of contact.
• Prepare agendas and materials for meetings.
• Handle confidential information discretely.
• Manage special projects with minimal supervision.

Skills

Exceptional organizational skills

Discretion

Initiative

Ability to manage competing demands

Job description

Position Summary

Revolution Church seeks an exceptional Executive Assistant to provide high-level administrative support to the Lead Pastor and Leadership Development Pastor. This role serves as a strategic partner in managing complex schedules, communications, projects, and priorities across a growing multi-campus church of 3,500 attendees. The ideal candidate will demonstrate exceptional organizational skills, discretion, initiative, and the ability to manage competing demands in a fast-paced ministry environment.

Christian Requirements

• A demonstrated Christian faith commitment.
• A passion for the vision of Revolution Church.
• Dependable church attendance at Revolution Church.
• Signed commitment to The Revolution Church Stewardship Covenant.

Essential Functions

• Manage complex calendars for both Lead Pastor and Leadership Development Pastor, including scheduling meetings, coordinating travel, and balancing competing priorities.
• Serve as primary gatekeeper and point of contact, triaging communications and requests with wisdom and discernment.
• Prepare agendas, materials, and follow-up items for meetings, including Operations Team, Board meetings, and staff gatherings.
• Handle confidential information with complete discretion and professionalism.
• Coordinate logistics for speaking engagements, conferences, and ministry commitments.
• Manage email correspondence, draft communications, and handle routine inquiries independently.
• Prepare and process expense reports, reimbursements, and budget tracking.
• Support leadership development initiatives, including pipeline programs, staff training, and organizational development projects.
• Coordinate logistics for staff evaluations, Working Genius assessments, and Culture Index implementations.
• Manage special projects from conception to completion with minimal supervision.
• Track deadlines, deliverables, and action items across multiple ministry initiatives.
• Assist with preparing reports, presentations, and organizational documents.
• Coordinate multi-campus communication and scheduling needs.
• Schedule and coordinate staff meetings, leadership gatherings, and strategic planning sessions.
• Oversee all invites.
• Prepare materials, arrange technology needs, and manage meeting logistics.
• Attend meetings as requested to capture notes and track action items.
• Coordinate hospitality for visiting speakers, consultants, and ministry partners.
• Maintain filing systems (both digital and physical) with strong attention to organization.
• Serve as liaison between pastoral leadership and other staff departments.
• Support administrative needs for church-wide initiatives as needed.
• Oversee Thank You cards.
• Attends staff and departmental meetings, complies with company attendance policy, observes all safety procedures and policies, and participates in training as directed.
• Other duties as assigned.

Qualifications

• Must have a valid driver's license and pass a background check.