Executive Assistant

Faith Church St Louiscom; West Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Faith Church St Louiscom in West Palm Beach, FL seeks an executive assistant to provide high-level administrative support to Lead Pastors, including research, reports, correspondence, visitors, conference calls and scheduling.

The role requires discretion, independent judgment and strong organizational skills. Responsibilities include managing calendars, travel, meeting agendas, budgets and event coordination for church programs.

Qualifications

• Must have heart for the Church and be a mature follower of Christ.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management & collaboration skills.
• Personal Effectiveness/Credibility.
• Excellent organizational skills and attention to detail.
• Strong administrative skills.
• Ability to work independently.
• Maintain flexibility and technical capacity.
• Work well under pressure / stress management / composure.
• Enjoys a fast paced environment.

Responsibilities

• Manage pastors' calendar.
• Coordinate pastors' travel.
• Prepare meeting agendas.
• Pull and record monthly metrics (open rates, COF, revenue, ratings).
• Respond to social media comments/DMs.
• Research for events/messages/projects.
• Plan FL staff events and budgets.
• Organize ICMM & HHOF budgets/after-event organization.
• Create spreadsheets for gifts.
• Monitor PN’s website.
• Coordinate consultations/invoices.
• Schedule PN speaking engagements.
• Plan ICMM and HHOF events.
• Coordinate FL guest speakers.
• Coordinate Nicole Crank Show shoots on-site.
• Prepare travel/TV shoot/event readiness.
• Print books and manage photos/socials as needed.
• Manage mastermind leads/interviews.
• Manage PW list/woco.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Organization

Administrative skills

Independent work

Flexibility

Education

High school diploma

Associate’s degree

Bachelor’s degree

Job description

Job DetailsJob Location: West Palm Beach Campus - West Palm Beach, FL 33407Position Type: Full TimeSummary

The executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal

• Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
• Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
• Invest in and lead a minimum of 2 of 3 Faith Church connect groups annually
• Be responsible for developing & multiplying Dream Team
• Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations
• Attend services regularly with your entire family
• Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
• Believes and operates in the gifts of the Spirit
• Wholeheartedly believes in the empowerment of women in Pastoral leadership
• Fully devoted follower of Christ
• Person of Godly character and integrity
• Loves Faith Church and lives our vision and culture
• In alignment with “What We Believe” and “Leadership Core Values”
• Attend weekly Staff Meeting
• Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities

• Pastors Calendar
• Pastors Travel
• Preparing meeting agendas
• Pulling and recording monthly number’s (open rates, COF, revenue, ratings, etc)
• Helping respond to social media comments / DM’s
• Research for events/messages/projects
• FL Staff Events / FL Staff Christmas / FL Gifts
• ICMM & HHOF budget sheets/organization for after events
• Spreadsheets with gifts
• Monitoring PNs website
• Consultations / coaching invoices
• PN speaking engagements
• ICMM executing/planning
• HHOF executing/planning
• FL Guest Speakers
• FL Nicole Crank Show shoots: day of coordinating with DT to be onsite.
• Travel/TV shoot/event readiness (all that entails)
• Printing of books
• Photos / Socials if needed
• Mastermind Leads/applications/interviews
• PW list/woco
• Other duties as assigned

QualificationsCompetencies

• Must have a heart for the Church and be a mature follower of Christ.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management & collaboration skills
• Personal Effectiveness/Credibility
• Excellent organizational skills and attention to detail.
• Strong administrative skills
• Ability to work independently.
• Maintain flexibility and technical capacity
• Work well under pressure / stress management / composure
• Enjoys a fast paced environment

Work Environment

This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands

Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work

The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

• Sunday: 1 hour on call / setup text schedule
• Monday: 9am – 4:30pm + 30 min in the evening to setup text schedule
• Tuesday: 9am – 4:30pm + 30 min in the evening to setup text schedule
• Wednesday: 9am – 4:30pm + 30 min in the evening to setup text schedule
• Thursday: 9am – 4:30pm + 30 min in the evening to setup text schedule
• Friday: 9am – 4:30pm + 30 min in the evening to setup text schedule
• Saturday: 1 hour on call / setup text schedule

Travel

Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

• Level of experience: Intermediate (practical application)
• High school diploma.
• Five years of administrative experience.

Preferred Education and Experience

• Associate’s degree or bachelor’s degree.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.