Executive Assistant

Faith Church St Louiscom Inc; Affton (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

Faith Church St Louiscom Inc. seeks an Executive Assistant to provide high-level administrative support to the Lead Executive Assistant and Lead Pastors.

The role includes scheduling, coordinating travel and events, preparing correspondence, and handling information requests with discretion and independence. The ideal candidate has at least five years in administrative roles, strong communication, and impeccable integrity.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management & collaboration skills.
• Personal effectiveness/credibility.

Responsibilities

• Attend quarterly leadership meetings with all staff and volunteer directors.
• Coordinate weekend services; arrange transportation, props and support for speakers.
• Manage Lead Pastors' schedules and video conference meetings (Zoom).
• Plan events, update preaching calendar, prepare meeting notes and agendas.

Skills

Communication skills

Time management

Organization

Independence

Education

High school diploma

Associates or Bachelor's degree (preferred)

Job description

SummaryThe executive assistant provides high-level administrative support to Lead Executive Assistant and Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Personal:Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministryPassionate about tithing at least 10% of your income to what God is doing through the vision of Faith ChurchInvest in and lead a Faith Church connect groupBe responsible for developing & multiplying Dream TeamAvoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situationsAttend services regularly with your entire familyMaintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this churchBelieves and operates in the gifts of the SpiritWholeheartedly believes in the empowerment of women in Pastoral leadershipFully devoted follower of ChristPerson of Godly character and integrityLoves Faith Church and lives our vision and cultureIn alignment with What We Believe and Leadership Core ValuesAttend weekly Staff MeetingPersonal social media posts in regards to Church activity must be aligned exclusively with Faith ChurchEssential Duties & Responsibilities:You will attend quarterly leadership meetings with all staff and volunteer directorWeekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead PastorsKingdom Builders Dinners work with the KB Administrative Assistant to help facilitateIAW dates and follow upAssist in planning events and organize meeting notesUpdate preaching CalendarIn-house guest preaching reach outsGuest SpeakersPurchase gifts and arrange gift basketsOn-Site communication with guest and teamManage Lead Pastors' SchedulesSchedule meetingsSend invites for scheduled meetingsUpdate attendees of changesSet up all Video Conference meetings for Pastors (Zoom)Send 1 hours, 30 minutes, 15 minute and 5 minute reminders via text (or phone call when needed) for all meetingsWomans ConferenceGuests/InvitesTravel for guestsItinerariesGift BasketsPurchase suppliesAssembleFoodOrder, arrange, confirm final count, set upReach out to DT to host special guestsSchedule and execute meeting for HostessesDécor for PW suiteChristmas GiftsResearch, order, and distribute gifts for Staff, DT Directors, Donors, Pastors/Friends)Organize and assist with staff Christmas partyUpdate and help manage Birthday Calendar (Pastors/Friends)Birthday GiftsResearch, order and distribute gifts for Staff and Pastors/Friends)Schedule and Post Pastor Davids BlogStaff Travel - book; organize and prepareGather and ship product for speaking engagementsCreate and distribute agenda for staff meetingCoffee order for Weekend Leadership meetingManage Lead Pastors' credit card logsSchedule and execute staff outingsThank you cards for Pastors (gifts they received)Make coffee/tea for PastorsOrder lunch when necessarySchedule ride a longs for Pastors for Weekend ServicesMens Meetings schedule and follow upGet trained on PA positionsAssist with message researchBe available to travel to speaking engagementsAssist with NC show meetings, ideas and executionsCross train on travel and Lead Pastors social mediaTrack monthly reportsManage Pastor Nicoles social mediaHelp with Pastor Davids social mediaHousehold of FaithAssist in planning of eventsAssist Pastors in any aspect neededFour Rivers Media - COF/BOOKSmanage emails, COF zooms, data, funnels, offers etcNicole Crank Showschedule guest interviewsprep all details for shoots - props, outfits, shoot docs, food etcCompetenciesMust have a heart for the Church and be a mature follower of Christ.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent time management & collaboration skillsPersonal Effectiveness/CredibilityExcellent organizational skills and attention to detail.Strong administrative skillsAbility to work independently.Maintain flexibility and technical capacityWork well under pressure / stress management / composureEnjoys a fast paced environmentWork EnvironmentThis job operates in a professional office environment (routinely uses standard office equipment).Physical DemandsOffice time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.Position Type and Expected Hours of WorkThe weekly schedule will include 40-45 hours per week and will alternate Tuesday & Saturday evening services every other week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.Monday: 9:00am-6:00pmTuesday: 9:00am-6:00pm (rotation week until 8:30pm)Wednesday: 9:00am-6:00pmThursday: 9:00am-6:00pmFriday: OffSaturday: Off (rotation week 3:00pm 7:00pm)Sunday 8:30-1pmTravelOvernight travel and local day travel may expected for this position around special events, services, and campus openingsRequired Education and ExperienceLevel of experience: Intermediate (practical application)High school diploma.Five years of administrative experience.Preferred Education and ExperienceAssociates degree or bachelors degree.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.