Executive Assistant

Airswift; Washington (District of Columbia); On-site; USD 90,000 - 140,000; Full time

Job summary

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs.

With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Qualifications

• Minimum five years of experience in operations management or executive support roles
• Experience managing complex schedules across global time zones for senior leadership
• Experience supporting governance standards and compliance-related processes in a high-volume environment
• Hands-on experience monitoring budgets, managing vendor billing, and providing budget analysis to support decision-making
• Experience overseeing office facilities, service vendors, and workplace technology or maintenance coordination
• Proven experience planning and delivering executive visits, key events, and stakeholder engagements
• Strong written and verbal communication skills, including the ability to research, compile, proofread, edit, and prepare briefing materials and presentations

Responsibilities

• Manage complex calendars for senior leaders, across global time zones
• Coordinate travel, meetings, and events for executive engagements
• Monitor budgets and vendor billing, providing analysis to leadership
• Support governance, compliance processes, and office operations

Skills

Executive support

Calendar management

Budget tracking

Vendor management

Event delivery

MS Office Suite

SAP

Concur

Teams

SharePoint

Education

Bachelor’s degree in Business, Communications, Political Science, Public Affairs, or related field

Post-secondary qualification in communications, event management, operations, or related field

Tools

SAP

Concur

Teams

SharePoint

Job description

Job Title: Corporate Affairs Specialist – Executive Support

Duration: 6 months initially, with the possibility to extend

Schedule: 5/40 – Office based

Location: Washington, DC, USA

This opportunity supports a global Corporate Affairs & Communications function, combining executive support, office operations, stakeholder coordination, and event delivery in a fast-paced Washington, DC environment. The role will focus on complex calendar management, travel coordination, budget tracking, vendor management, and governance support while helping to deliver executive visits and high-profile engagements. This position offers broad exposure across corporate affairs, communications, compliance support, and operational delivery.

Requirements:

• Minimum five years of experience in operations management or executive support roles
• Experience managing complex schedules across global time zones for senior leadership
• Experience supporting governance standards and compliance-related processes in a high-volume environment
• Hands-on experience monitoring budgets, managing vendor billing, and providing budget analysis to support decision-making
• Experience overseeing office facilities, service vendors, and workplace technology or maintenance coordination
• Proven experience planning and delivering executive visits, key events, and stakeholder engagements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Working knowledge of SAP, Concur, Teams, and SharePoint
• Strong written and verbal communication skills, including the ability to research, compile, proofread, edit, and prepare briefing materials and presentations
• Ability to prioritise competing demands, adapt to changing priorities, and maintain process discipline in a fast-paced environment
• Ability to handle confidential information with professionalism, discretion, and integrity
• Strong judgement, attention to detail, initiative, and the ability to work autonomously while recognising when guidance is needed
• Ability to remain calm under pressure and manage a demanding workload effectively
• Prior experience as an Executive Assistant, ideally supporting principal-level engagements

Preferred Qualifications:

• Bachelor’s degree in Business, Communications, Political Science, Public Affairs, or a related field
• Post-secondary qualification in communications, event management, operations, or another relevant field
• Experience in a corporate affairs or government affairs context

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.