Executive Assistant

Lina Kim DDS; Washington (District of Columbia); On-site; USD 30,000 - 44,000; Part time

Job summary

Lina Kim DDS is seeking an Executive Assistant to support two healthcare offices and a mobile clinic, plus a wellness retreat project in Woodinville. This hybrid role blends behind-the-scenes finance work with in-person team support.

You will manage bill pay and payroll, update the retreat website, coordinate meetings with partners, and visit offices 1–2 times per week to keep operations running smoothly. Ideal candidates are organized, proactive, and comfortable juggling finance tasks with

Qualifications

• Must be organized and proactive in managing finance and people tasks
• Experience with bookkeeping/payroll tools and basic website edits
• Reliable, trustworthy with confidential information
• Comfortable visiting multiple offices in-person 1–2x per week
• Experience in small business or healthcare settings preferred
• Familiarity with Google Sheets and Google Drive

Responsibilities

• Handle monthly bill pay and payroll across the businesses
• Manage and update the wellness retreat website and related bills
• Coordinate meetings with corporate partners
• Visit Laurelhurst/Magnolia offices 1–2x/week and support team morale
• Check in with doctors and dental assistants to ensure nothing is missed
• Provide general administrative support as needs arise

Skills

Organization

Multitasking

Payroll tools

Website edits

Tools

QuickBooks

Squarespace

Job description

Executive Assistant (Personal & Business Assistant)

About the role

We are looking for a sharp, dependable right hand to help run the business side of two growing organizations — Healthcare offices in (Laurelhurst & Magnolia) and a mobile clinic — plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.

What you'll do

• Handle monthly bill pay and payroll across both businesses
• Manage and update wellness retreat website, plus its related bills/subscriptions
• Coordinate and help run meetings with corporate partners
• Visit the offices 1–2x/week — bring snacks, bring good energy, be a friendly presence for the team
• Check in regularly with doctors and dental assistants to make sure nothing's falling through the cracks
• General admin support as things come up

What we’re looking for

• Organized, proactive, and comfortable juggling finance tasks and people tasks in the same week
• Basic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)
• Warm, outgoing — someone who genuinely likes walking into a room and lifting the mood
• Trustworthy with financial and confidential information
• Reliable transportation for office visits
• Background check
• Good to have
• Experience in a small business or healthcare office setting, Google sheets and drive
• Familiarity with QuickBooks or similar payroll/accounting software

Logistics

• Part-time / flexible, with set weekly hours for finance tasks + 1–2 in-office visits
• Seattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center
• Not a Remote job