Executive Assistant

Lina Kim DDS; Seattle (WA); Hybrid; USD 34,440 - 48,216; Part time

Job summary

Lina Kim DDS in Seattle is looking for a part-time, organized individual to manage financial tasks and play an energizing role in the team. This hybrid position involves handling payroll, managing a wellness retreat website, and fostering positive interactions in the offices.

The ideal candidate enjoys working with people, is trustworthy with confidential information, and has reliable transportation for office visits. Experience in small businesses or healthcare settings is advantageous.

Qualifications

• Organized and proactive, able to juggle finance and people tasks.
• Comfortable with bookkeeping/payroll tools and website edits.
• Warm and friendly, fostering a positive environment.

Responsibilities

• Handle monthly bill pay and payroll for both organizations.
• Manage and update the wellness retreat website and subscriptions.
• Coordinate and run meetings with corporate partners.
• Visit offices 1-2 times a week, bringing good energy and snacks.
• Regularly check in with doctors and dental assistants.

Skills

Organizational skills

Proactive attitude

Basic bookkeeping knowledge

People skills

Comfort with website updates

Tools

QuickBooks

Google Sheets

Job description

About the role

We are looking for a sharp, dependable right hand to help run the business side of two growing organizations — Healthcare offices in Laurelhurst & Magnolia and a mobile clinic — plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.

What you’ll do

• Handle monthly bill pay and payroll across both businesses
• Manage and update wellness retreat website, plus its related bills/subscriptions
• Coordinate and help run meetings with corporate partners
• Visit the offices 1–2x/week — bring snacks, bring good energy, be a friendly presence for the team
• Check in regularly with doctors and dental assistants to make sure nothing's falling through the cracks
• General admin support as things come up

What we’re looking for

• Organized, proactive, and comfortable juggling finance tasks and people tasks in the same week
• Basic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)
• Warm, outgoing — someone who genuinely likes walking into a room and lifting the mood
• Trustworthy with financial and confidential information
• Reliable transportation for office visits
• Background check
• Good to have:
• Experience in a small business or healthcare office setting, Google sheets and drive
• Familiarity with QuickBooks or similar payroll/accounting software

Logistics

• Part-time / flexible, with set weekly hours for finance tasks + 1–2 in-office visits
• Seattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center
• Not a Remote job