Executive Assistant

Netcracker; Waltham (MA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

Benefits

Job summary

Netcracker, part of NEC Corporation, is seeking an energetic Executive Assistant to support multiple executives in Sales, Legal, Finance, and Marketing at the Waltham, MA office. The role requires discretion, strong organizational skills, and the ability to manage calendars and meetings for senior leaders.

You will prepare board materials, coordinate travel, and compile PowerPoint presentations for executive meetings while reconciling expense reports and timesheets for the team.

Qualifications

• Experience supporting senior management in a global corporate environment.
• Professional and discreet, with strong organizational skills.
• Ability to multitask and perform well under pressure in an international setting.
• Proficient in Microsoft Office and related tools.

Responsibilities

• Provide administrative support to multiple executives in the Waltham, MA office.
• Manage schedules and meetings for the executive team.
• Prepare materials for Board of Directors meetings.
• Create PowerPoint presentations for executive meetings.
• Reconcile weekly expense reports and timesheets for the executive team.
• Coordinate travel through the travel administrator.
• Liaise with other departments and high-level staff.

Skills

Executive support

Multitasking

Attention to detail

Microsoft Office

Communication

Education

Bachelor's degree or equivalent experience

Tools

Internet Explorer

Job description

We’re building the future of how the world communicates.

Netcracker, part of NEC Corporation, combines deep telecom industry expertise with cutting-edge cloud-native and AI-powered innovations to enable communications service providers and enterprises to transform their businesses, unlock innovation, and create meaningful digital experiences for millions of people around the world. With more than 30 years of experience serving over 250 customers in more than 70 locations worldwide, we are the global market leader in telecom software and services.

Join us and be part of a team that is not just keeping up with the digital future but is leading the way.

Position Summary

We are seeking an energetic, bright, creative, and goal-oriented individual to fill our dynamic Executive Assistant position.

This position supports multiple executives in Sales, Legal, Finance, and Marketing.

Roles & Responsibilities

• Provide administrative assistance to multiple executives of Netcracker who work locally in the Waltham, MA office
• Work closely with the executives on managing schedules and meetings for the company
• Manage task scheduling and task follow-ups for the Executive Office
• Act as a liaison with other departments, including high-level staff such as CEOs, Presidents, Senior Vice Presidents, and Officers
• Arrange travel through the travel administrator for executives
• Prepare all materials for Board of Directors meetings
• Organize administrative finance materials for company meetings
• Prepare PowerPoint presentations for executive meetings
• Reconcile and submit weekly expense reports/time sheets for all executive team (at least 8 people)
• Organize in‑office company meetings and internal company events (order lunches, set up conference rooms, etc.)
• Maintain budget with all orders for the company and serve as liaison to the Finance Department on budget issues
• Serve as back‑up for office management (including but not limited to: reception coverage, managing supplies, etc)
• Serve as a backup point of contact for travel
• Organize and maintain legal files
• Special projects as required

Requirements

• Experience working with Senior Level Management in a global corporate environment
• Professional and discreet
• Organized
• Ability to multitask
• Attention to detail
• Excellent telephone manner
• Works well under pressure
• Dependable
• Ability to work with and in an international environment
• Executive support with the ability to function in various accounting support capacities
• Proficient in Microsoft applications and Internet Explorer
• Looking to grow within a fast‑paced, global company

Education

• Bachelor’s degree or equivalent experience

Base Salary Range: $100,000 – $130,000

• Annual bonus and benefits are also available