Executive Assistant

Netomi; San Mateo (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Growth opportunities

High-ownership culture

Direct work with executive leadership

Job summary

Netomi in San Mateo is seeking a highly organized Executive Assistant to support its Executive Leadership Team. The role requires managing complex schedules, coordinating across teams, and ensuring seamless operations in a fast-paced environment.

The ideal candidate will have 5-8 years of experience supporting senior executives and must thrive in ambiguity, demonstrating a proactive and detail-oriented approach. Join Netomi to play a critical role in executing company-wide initiatives.

Qualifications

• 5-8+ years of experience supporting senior executives (VP+ / C-level preferred).
• Prior experience in a startup or high-growth environment strongly preferred.
• Proven ability to operate in fast-paced, dynamic environments with shifting priorities.

Responsibilities

• Manage complex, high-volume calendars across multiple executives.
• Coordinate internal and external meetings across time zones.
• Handle travel coordination, expense management, and logistics.

Skills

Organizational skills

Time management

Communication skills

Stakeholder management

Discretion

Tools

Google Workspace

Slack

Zoom

Expense management systems

Job description

About the Company

Netomi is the leading agentic AI platform for enterprise customer experience. We work with the largest global brands like Delta Airlines, MetLife, MGM, United, and others to enable agentic automation at scale across the entire customer journey. Our no-code platform delivers the fastest time to market, lowest total cost of ownership, and simple, scalable management of AI agents for any CX use case. Backed by WndrCo, Y Combinator, and Index Ventures, we help enterprises drive efficiency, lower costs, and deliver higher quality customer experiences.

Want to be part of the AI revolution and transform how the world’s largest global brands do business? Join us!

About the Role

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support members of Netomi's Executive Leadership Team (ELT).

This role operates at the center of a fast-paced, high-growth environment and requires someone who can anticipate needs, manage competing priorities, and operate with a high degree of ownership and discretion. You will play a critical role in enabling executive effectiveness by managing schedules, coordinating across teams, and ensuring seamless day-to-day operations.

The ideal candidate thrives in ambiguity, moves quickly, and brings a strong bias for action—someone who can pivot as priorities evolve and keep pace with the demands of a scaling organization.

Responsibilities

Executive Support & Calendar Management

• Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution
• Coordinate internal and external meetings across time zones, ensuring alignment and efficiency
• Prepare executives for meetings with relevant context, materials, and follow-ups

Operational & Administrative Support

• Handle travel coordination, expense management, and logistics for executive activities
• Track and manage action items, ensuring timely follow-up and execution
• Support day-to-day administrative needs with a high level of accuracy and responsiveness

Cross-Functional Coordination

• Serve as a key point of coordination across teams, helping drive alignment and communication
• Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward
• Support planning and execution of internal meetings, offsites, and key initiatives

Prioritization & Problem Solving

• Anticipate executive needs and proactively address issues before they arise
• Navigate shifting priorities and ambiguity with flexibility and sound judgment
• Operate with urgency while maintaining attention to detail and quality

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism
• Serve as a trusted partner to executives in managing internal and external communications

Requirements

• 5-8+ years of experience supporting senior executives (VP+ / C-level preferred)
• Prior experience in a startup or high-growth environment strongly preferred
• Proven ability to operate in fast-paced, dynamic environments with shifting priorities
• Exceptional organizational and time management skills
• Strong communication and stakeholder management capabilities
• High level of discretion and professionalism
• Experience supporting multiple executives simultaneously
• Experience working across global teams and time zones (NA preferred)
• Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management systems (i.e., Ramp)

Who You Are

• Highly proactive with a strong bias for action
• Thrives in ambiguity and can pivot quickly as priorities change
• Detail-oriented while able to operate at speed
• Strong sense of ownership and accountability
• Flexible with working hours to support North America time zones
• Energized by supporting leaders in a fast-paced, scaling environment

Why Join Netomi

• Work directly with executive leadership in a high-growth AI company
• Play a critical role in enabling company-wide execution and impact
• Be part of a fast-paced, high-ownership culture with significant growth opportunities

Disclaimer: For all United States-based applicants, please note that Netomi participates in E-Verify for the purpose of work authorization. More information on E-verify can be found here and here.

Netomi is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.