Executive Assistant

PERSOLKELLY; United States; Remote; USD 36,000 - 54,000; Full time

Job summary

eBSI Export Academy in the United States is seeking an experienced administrative professional to manage schedules, coordinate meetings, and handle travel arrangements. Responsibilities include organizing calendars, planning events, and preparing materials for discussions with internal teams and external partners.

The ideal candidate is highly organized, detail-oriented, discreet, and able to work under deadline pressure.

Qualifications

• Excellent organizational, interpersonal and written and verbal communications skills.
• Punctual and responsible with a proven track record of performing efficiently under deadline pressure
• Ability to take initiative and proactively anticipate the needs of supervisors
• Smart, personable, hard-working and motivated to learn and excel
• Detail-oriented and able to multitask in a fast-paced environment
• Trustworthiness, discretion and sound judgment handling confidential and sensitive information
• Extremely computer savvy: Proficiency in Google Workspace, Microsoft Word, Excel and PowerPoint required; ability to quickly pick-up additional software is a plus
• Minimum 1-2 years of administrative experience
• Interest in print and web content, digital media and publishing is a plus
• College degree preferred

Responsibilities

• Managing schedules and streamlining calendars determining meeting priority, preventing overbooking, etc.
• Scheduling internal and external meetings
• Meeting, offsite and small-scale team event planning securing venues, catering, tech set-up, etc.
• Booking travel arrangements
• Processing monthly expense reports
• Preparing presentations and compiling materials for meetings
• Writing internal and external correspondence
• Organizing and maintaining client contacts
• Processing invoices and facilitating new vendor set-up when necessary

Skills

Organizational skills

Interpersonal communication

Written and verbal communication

Punctual and deadline-driven

Initiative and proactive

Detail-oriented

Multitasking in fast-paced environment

Discretion with confidential info

Education

College degree preferred

Tools

Google Workspace

Microsoft Word

Excel

PowerPoint

Job description

• Managing schedules and streamlining calendars determining meeting priority, preventing overbooking, etc.
• Scheduling internal and external meetings
• Meeting, offsite and small-scale team event planning securing venues, catering, tech set-up, etc.
• Booking travel arrangements
• Processing monthly expense reports
• Preparing presentations and compiling materials for meetings
• Writing internal and external correspondence
• Organizing and maintaining client contacts
• Processing invoices and facilitating new vendor set-up when necessary

Requirements

• Excellent organizational, interpersonal and written and verbal communications skills
• Punctual and responsible with a proven track record of performing efficiently under deadline pressure
• Ability to take initiative and proactively anticipate the needs of supervisors
• Smart, personable, hard-working and motivated to learn and excel
• Detail-oriented and able to multitask in a fast-paced environment
• Trustworthiness, discretion and sound judgment handling confidential and sensitive information
• Extremely computer savvy: Proficiency in Google Workspace, Microsoft Word, Excel and PowerPoint required; ability to quickly pick-up additional software is a plus
• Minimum 1-2 years of administrative experience
• Interest in print and web content, digital media and publishing is a plus
• College degree preferred