Executive Assistant

VertiGIS Ltd.; United States; Remote; USD 58,000 - 84,000; Full time

Benefits offered by this job

30 Days Vacation

Flexible hours

Mobile working

Daycare subsidy

Customizable benefits

Job summary

VertiGIS Ltd. is seeking an organized Executive Assistant to support the CEO, CFO and Executive Team in a fast-paced international environment. The role includes calendar and travel management, event coordination, and project administration.

You will partner with senior leaders, manage complex schedules, arrange international travel, and help drive key initiatives across the organization.

Qualifications

• Proven experience providing executive support to C-level or senior leaders.
• Strong calendar management and travel coordination abilities.
• Excellent organizational and stakeholder management skills.

Responsibilities

• Manage complex calendars and organize executive meetings.
• Arrange domestic and international travel, itineraries, and expenses.
• Plan and support leadership meetings, workshops, and events, including on-site attendance.
• Prepare presentations, reports, and meeting materials; follow up on actions.
• Support business projects and strategic initiatives with progress tracking.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Multitasking

English & German fluency

Tools

Microsoft 365

Job description

About VertiGIS

VertiGIS builds powerful GIS software that helps organizations design, manage, and operate complex networks and infrastructure. Our products enhance leading mapping platforms, most notably Esri's ArcGIS, and are used globally by telecommunications operators, utilities, and public sector organizations.

We offer challenging and meaningful careers in a collaborative, international environment. Our teams are made up of driven, curious, and supportive people who enjoy learning, growing, and doing impactful work together.

We are looking for a highly organized and proactive Executive Assistant to support our CEO, our CFO and the extended Executive Team in a fast-paced international environment. This role goes beyond traditional executive support and combines calendar and travel management, event coordination, and project administration. You will serve as a trusted partner to senior leadership, ensuring smooth execution of key business activities and strategic initiatives.

About the Role:

• Manage complex calendars, coordinate appointments, and organize executive meetings.

• Arrange domestic and international travel, including bookings, itineraries, and expense management.

• Plan, coordinate, and support leadership meetings, workshops, and corporate events, including on-site attendance.

• Prepare presentations, reports, meeting materials, and follow-up actions.

• Support business projects and special initiatives, tracking progress and ensuring timely execution.

Qualifications & Experience:

• Several years of experience in an Executive Assistant, Executive Coordinator, or similar support role.

• Proven experience supporting C-level executives in an international business environment.

• Fluent English and German communication skills, both written and spoken.

• Excellent organizational, multitasking, and stakeholder management abilities.

• Strong proficiency in Microsoft 365 and a willingness to travel as required.

Our core conditions:

30 Days Vacation & flexible working hours - für Ihre Work-Life-Balance

Mobile Working - flexible from home or remote from Germany

International work environment

Customizable benefits (up to 80€ per month for items such as gift cards, subsidies for internet costs, meals, and public transportation)

Daycare Subsidy

The position is available at one of the following locations in Germany:

Berlin - Bonn - München or Remote (in Germany)

Posted: 5 Oct 2026