Executive Assistant

Reign Maker Talent; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

Reign Maker Group is seeking an Executive Assistant to support our executive team with structured scheduling, project coordination, and discreet handling of sensitive information. You will manage complex calendars, coordinate meetings, travel, and communications to keep leaders focused and productive.

The role requires at least two years in executive support, strong organizational and written skills, and the ability to navigate shifting priorities.

Qualifications

• Manage complex calendars for the CEO and executives.
• Coordinate meeting logistics, agendas, materials, notes, and follow-up items.
• Arrange travel, prepare itineraries, and manage related expenses.
• Track executive priorities, deadlines, and decisions; follow up with stakeholders to keep work moving.
• Support projects that involve multiple leaders or teams by organizing timelines, documenting next steps, and monitoring progress.
• Draft and proofread emails, presentations, and other communications as needed.
• Serve as a thoughtful point of contact for internal and external partners, handling requests professionally and knowing when to elevate.
• Help improve administrative workflows and create order as the business grows.
• Handle sensitive information with care and discretion.

Responsibilities

• Manage calendar complexity for the CEO and senior leaders, ensuring optimal time use.
• Coordinate logistics for meetings, agendas, and note-taking with follow-up actions.
• Arrange travel and manage related expenses and itineraries.
• Track priorities and deadlines, proactively following up with stakeholders.
• Support cross-team projects with timelines and clear next steps.

Skills

Calendar management

Executive support

Project coordination

Communication

Discretion/confidentiality

Stakeholder management

Organization

Tools

Calendar apps

Office suite (Docs/Sheets/Slides)

Collaboration tools

Job description

Reign Maker Group is looking for an Executive Assistant to support our executive team. This is a hands-on role for someone who can bring structure to busy schedules, keep priorities moving, and handle shifting needs with sound judgment and discretion. You’ll manage the details that help our leaders use their time well, while also coordinating projects and following through on work that spans teams. This role is a fit for someone early in their executive support career who has already shown they can take ownership, anticipate needs, and stay composed when plans change.

About Reign Maker Talent

Reign Maker Talent is the next-generation talent representation company built for the digital age, where creators, influencers, and celebrities scale beyond platforms and build true media empires. Founded in 2025 by industry leaders Jonathan Chanti and Damian Skoczylas, RMT was created to elevate the traditional agency model, empowering talent to grow, scale, and own their future. With a combined track record of overseeing more than $2 billion in talent-driven media spend, we bring deep expertise and industry influence to every partnership. In today’s Creator Economy, we believe that collaboration, not competition, is the foundation for lasting growth and cultural impact. We equip our reps with the tools, infrastructure, and collective network to grow their businesses under the RMT ecosystem. From brand partnerships to AI licensing, e-commerce, Web3, podcasting, original productions, and IP development, we build scalable, tailored strategies that fuel growth and cultural relevance. At RMT, we’re not just managing talent—we’re building the future of representation. Together, we rise. The power of “we” is how we win.

Description

Responsibilities :

• Manage complex calendars for the CEO and other executives, including scheduling, rescheduling, and prioritizing meetings.
• Coordinate meeting logistics, agendas, materials, notes, and follow-up items.
• Arrange travel, prepare itineraries, and help manage related expenses.
• Track executive priorities, deadlines, and decisions; follow up with stakeholders to keep work moving.
• Support projects that involve multiple leaders or teams by organizing timelines, documenting next steps, and monitoring progress.
• Draft and proofread emails, presentations, and other communications as needed.
• Serve as a thoughtful point of contact for internal and external partners, handling requests professionally and knowing when to elevate.
• Help improve administrative workflows and create order as the business grows.
• Handle sensitive information with care and discretion.

What you bring

• At least two years of experience in executive assistance, administrative support, project coordination, or a similar role supporting senior leaders.
• Excellent organization and follow-through, with the ability to manage competing priorities without losing track of details.
• Strong judgment about urgency, confidentiality, and when to ask for direction.
• Clear, polished written and verbal communication skills.
• Confidence coordinating with people at different levels, both inside and outside the business.
• Proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.
• A resourceful, adaptable approach and a willingness to take ownership of tasks from start to finish.

Salary

$60,000 - $70,000 per year